Administrative Executive, SEA & Pakistan

embecta; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A global diabetes care company in Singapore is seeking an experienced Administrative Support professional to provide assistance for the South East Asia & Pakistan team. The role involves managing travel arrangements, overseeing marketing budgets, and supporting regional projects. An ideal candidate should have a minimum of 8 years in administrative or marketing roles, strong communication, organizational skills, and a proactive attitude towards managing tasks. This position promises a vibrant work environment and ample opportunities for professional growth.

Benefits

Competitive pay

Total Rewards program

Career growth opportunities

Qualifications

• Minimum 8 years of experience in a similar administrative or marketing capacity.
• Ability to manage suppliers and travel arrangements.
• Experience in project management and coordination.

Responsibilities

• Provide administrative support for the SEA & Pakistan team.
• Manage regional marketing projects and marketing budget.
• Assist in developing promotional collaterals.

Skills

Good oral and written communication capabilities

Strong learning agility

Strong interpersonal skills

Excellent project management skills

Organised and structured way of working

Entrepreneur mindset

Ability to multi-task

Education

Minimum Diploma holder

Job description

Why join us?

embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe. For more information, visit embecta.com or follow our social channels on LinkedIn, Facebook, Instagram andX (http://twitter.com/embecta) .

What is it like to work at embecta?

A career at embecta means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our employees can fulfill their life’s purpose through the work that they do every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program – which includes competitive pay, benefits, continuous learning, recognition, career growth and life balance components – is designed to support the varying needs of our diverse and global employees.

Key Responsibilities

1. Administrative support for SEA & Pakistan team

• Organises cluster events, raise POs, manage suppliers
• Manage travel arrangements and raise concur claims for General Manager, SEA & Pakistan
• Process and content co-ordination for Sea & Pakistan cluster quarterly townhall
• Administrative support relating to corporate secretariat requirements for TH, VN, PHP and MY
• Raising samples for countries
• Any other tasks as assigned by supervisor

2. Administrative support for Singapore team

• Overall project management and coordination of selected regional marketing projects including but not limited to liaison with global, regional and country stakeholders.
• Provide administrative support to Singapore team, including procurement and invoicing of marketing services documents, raising samples and keep track of marketing budget.

3. Brand Communications

• Assist in the development and management of promotional collaterals and integrated marketing campaigns, to establish and maintain brand consistency across all campaigns and communication channels. Ensure usage of claims, brand guidelines and overall content/messaging is aligned and approved by key stakeholders (ie Medical affairs, Regulatory, Legal).Submission of promotional materials for review and approval in VEEVA system. Partner with countries in addressing any questions and feedback pertaining to regulatory, legal reviews once assets are routed through local MLR and ensuring that countries are able to meet their launch timelines.

Interaction

Internal parties:

• Interact with all levels of staff within country and South East Asia
• Other country Sales Managers and Product Managers of embecta

External parties:

• Interact with customers, vendors, government bodies and statutory boards, where required

Position Requirements

Education

Minimum Diploma holder with 8 years experience in similar administrative, marketing capacity

Relevant Experience

• Good oral and written communication capabilities that have been leveraged with external customers, internal stakeholders and senior leadership
• Strong learning agility, strong interpersonal skills and ability to multi-tasks
• Organised and structured in way of working, strong in process management
• Self-starter, independent with initiatives
• Entrepreneur mindset: Positive thinking in opportunities, agile and intrinsic motivation and desire to drive change and trying new things. Taking action with pragmatic approach
• Regional experience preferred
• Excellent project management skills

Key Competencies / Personal Attributes

Drive for Results

• Can be counted on to achieve/exceed goals successfully
• Steadfastly pushes self and others for results
• Spends his/her time and the time of others on what’s important

Process Effectiveness

• Good at figuring out the processes necessary to get things done
• Knows how to organize people and activities
• Can see opportunities for synergy and integration where others can’t
• Can simplify complex processes; Gets more out of fewer resources
• Makes tough decisions in a timely manner, has a bias for action

Customer Focus

• Can quickly find common ground and solve problems for the good of all
• Can represent his/her interests and yet be fair to other groups
• Is able to build alliances within and across organizational boundaries
• Good at focused listening
• Understands others quickly

Action Oriented

• Demonstrates willingness and commitment to work hard
• Not fearful of acting with a minimum of planning
• Seizes more opportunities than others
• Takes decisive action when needed

Influencing Others

• Establishes foundation of credibility based on integrity and past performance
• Gives compelling reasons for ideas and recommendations
• Is attentive to the different ways that others are persuaded
• Gains acceptance by understanding the viewpoints of others and seeking win/win solutions

Continuous and Versatile Learning

• Has the job, functional and technical knowledge and skills to do the job at a high level of accomplishment
• Quickly learns new skills and knowledge
• Learns quickly when facing new problems; enjoys the challenge of unfamiliar tasks
• A relentless learner who utilizes diverse methods and opportunities to learn
• Analyzes both successes and failures for clues to improvement; learns from feedback/coaching

Promotes an Inclusive Work Environment

• Actively pursues creative and diverse styles of thinking to stimulate innovation
• Practices zero tolerance for inappropriate behavior and does not allow derogatory comments/inappropriate jokes to go un-addressed
• Deals effectively with all races, nationalities, cultures, physical abilities, ages and both sexes

Accountability and Measuring

• Demonstrate personal accountability for effectively managing work scope to deliver results

embecta is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.