Executive Administrative Partner

FACEBOOK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology firm in Singapore is seeking an experienced Executive Administrative Partner to support a VP and Senior leader. The role demands exceptional communication skills and resourcefulness in managing complex calendars and travel arrangements. The ideal candidate has a minimum of 4 years in administrative support and proficiency in Microsoft Office and Google Suite. This full-time position involves coordinating meetings, organizing travel, and facilitating cross-functional relationships within the organization. The company fosters a collaborative environment focusing on innovation and immersive technologies.

Qualifications

• 4+ years of relevant experience providing administrative support to executives.
• Experience prioritizing multiple projects.
• Experience coordinating travel logistics for executives.

Responsibilities

• Coordinate internal and external meetings.
• Manage complex calendar set-up and movement.
• Prepare expense reports and purchase requisitions.

Skills

Organizational skills

Communication skills

Problem-solving skills

Time management

Education

BA/BA

Tools

Microsoft Office

Google Suite

Job description

Meta is seeking an experienced Executive Administrative Partner to support a VP and Senior leader in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Responsibilities

• Coordinate internal and external meetings
• Manage complex calendar set-up and movement
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning, strategic offsite events and team all-hands meetings
• Build cross-functional relationships between departments
• Partner closely with org lead admins
• Communicate key org and company updates to admins and XFN partners
• General office duties as needed

Minimum Qualifications

• 4+ years relevant experience providing administrative support to 1 or more executives
• 4+ years of relevant experience coordinating travel logistics on behalf of 1 more executives
• 4+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite

Preferred Qualifications

• BA/BA
• Experience working with Senior leaders, both within and outside of the company
• Experience managing complex calendars with heavy travel schedules and coordinating across multiple time zones
• Experience with driving strategic projects and managing key team events
• Proven track record in overseeing multifaceted team budgets, handling vendor contracts, securing necessary approvals, and managing invoicing, while ensuring full compliance with Company's internal policies and procedures
• Experience supporting cross-regional teams and promoting a respectful, inclusive, and collaborative work environment
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Experience maintaining confidentiality and discretion in all partnerships

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.