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Apply locations Malaysia - Petaling Jaya time type Full time posted on Posted 30 Days Ago job requisition id 877612 Facilities Management Analyst

Facilities Management Analyst

Your Job

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

Role Overview & Primary Accountabilities:

• Lead in the management of the daily operation of APAC Administrative offices including managing the outsourced supplier(s)

• Provide analysis and advanced-level project coordination, highly specialized operational support to Facilities Management and client base to meet organizational and business unit needs

• Be the departmental subject matter expert in requisitioning and processing of invoices. Train and otherwise support building capability of other team members in this skill area

• On an ongoing basis, develop, implement, and oversee audit services of outsourced supplier in regulatory areas for APAC sites, Compliance and Procure-to-Pay process performed by outsourced integrated facilities management provider

• Develop and maintain customer relationships with appropriate senior site leaders and business team leadership for Kimberly-Clark administrative sites

• Drive accountability for cost effective, consistent quality facility services documented with appropriate Service Level Agreements (SLA’s)

• Responsible for managing Annual/Adhoc PR/PO for each managed site (mills and offices). Including managing invoice reconciliation, accruals, GR/IR and vendor payment issues

• Management of contingent worker account data on Workday

• Deliver on safe operation and compliance with Kimberly-Clark and EHS facility policy as well as other regulatory requirements

• Responsible for the communication and implementation of all policies and procedures established by the company related to Facilities Management (use and amenities/occupancy/security/life safety/operations)

• Assure response to emergencies, support business continuity and disaster recovery

• Working directly with the Senior Site Leaders on facilities strategies and tactical solutions. Evaluate feedback to identify and develop improvement opportunities

• Comply with leasehold obligations and ensure strong working relationships with landlords, where applicable

• Manage assume ownership of operating expense budgets for APAC Administrative Office cost centers

• Identify opportunities to reduce service delivery costs and drive innovation.

• Participate in any supplier governance meetings, collaborate with Global Procurement to negotiate effective third-party agreements for facility-related services including but not limited to Corporate Dining, Records Storage and Retention

Key Attributes:

• Strong coordination, motivation and team building skills

• Ability to drive productivity and accountability

• Ability to identify and apply metrics to measure and benchmark facility performance

• Ability to interface with Kimberly-Clark business leaders

• Ability to look at APAC overall – trends & Analysis

• Become a single point of contact for all the Administrative offices in APAC region

• Strong stakeholder management skills

• Effective consensus builder and collaborator

• Effective change management skills

• Strategic thinking and ability to work independently

• Strong written and verbal communicator to all levels of management and staff

• Experience driving measurable continuous improvement

• Excellent financial analytical capability

• Working knowledge of facility technology systems including FM Systems

• Ability to multitask on a variety of projects, balance workload and prioritize multiple tasks simultaneously & be highly organized

• Must be able to work independently and exercise discretion competently with little direct supervision and carry out expectations of role with proficiency

• Incumbent must possess excellent communication and interpersonal skills and be able to effectively communicate and influence change at various levels in the organization

• Flexibility and the ability to adapt to constant work transitions with little or no notice

• Able to quickly make decisions under circumstances with little information provided and in situations where an expert opinion is required

• Ability to demonstrate a cooperative and collaborative work style and a team-oriented perspective

About Us

Huggies. Kleenex. Cottonelle. Scott. Kotex. Poise. Depend. Kimberly-Clark Professional. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth, and impact. We’re founded on 151 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

Qualifications/Education/Experience Required:

• Bachelor’s degree preferred in a business-related field of study, combined with a minimum 5 years of prior relevant experience in a similar business environment or job function

• Expert level of proficiency in Microsoft Office. Expertise in SAP or Coupa software strongly preferred

• Requires flexibility, ability to multi-task and effective project management skills

• Demonstrate Experience in multi-market role and managing vendors/stakeholders remotely Strong communication skills are essential, including ability to interface with various levels, develop and present thoughtful recommendations, and influence strategic departmental

• direction

• Prior experience in Facilities Management, along with general facilities work, maintenance, logistics and repair preferred

• Past experience in project management is preferred

• Past experience working with Kimberly-Clark highly preferred

• Proficiency in Mandarin language is preferred

Total Benefits

Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com .

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the careers website .

And finally, the fine print….

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.

No Relocation:

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role.

Kuala Lumpur OfficeEmployeeRegularFull time