Office Administration à United States

A dynamic SME in the oil and gas sector is seeking a Business Support Manager to join them on a permanent basis in North Aberdeenshire. This pivotal role supports key operational areas including procurement, logistics, compliance and HSE, ensuring the business runs smoothly and efficiently.

Main duties and responsibilities

• Overseeing daily office and administrative operations to ensure efficiency across all departments.
• Managing and maintaining Health, Safety and Environmental (HSE) systems, including documentation, audits, and compliance tracking
• Leading procurement activity including sourcing goods/services, managing purchase orders, and maintaining supplier relationships.
• Coordinating domestic and international shipments, including preparing relevant documentation and liaising with couriers or freight agents.
• Administering business compliance processes, including insurance renewals, regulatory submissions, and certification upkeep.
• Supporting HR activities such as onboarding, maintaining personnel records, and assisting with staff processes.
• Organising diaries, travel arrangements, internal meetings, and team events.
• Maintaining structured internal records, systems, and document control processes.
• Liaising with external accountants and support financial processes, such as purchase invoice tracking and general bookkeeping tasks (depending on experience).
• Collaborating closely with technical, project, and leadership teams, acting as a central point of support for business-wide activities.
• Identifying opportunities for improvement and implement efficient solutions across operational areas.

Applicants to this role require

• Previous experience in a business support, office management, or operational coordination role.
• A practical understanding of procurement processes and supplier coordination.
• Experience handling logistics, with knowledge of international shipping and customs paperwork considered advantageous.
• Fully proficient in Microsoft Office.
• Strong communication and organisational skills, with ability to manage requirements independently.
• Reliable, flexible and self-efficient, driven to take lead initiative and take ownership of role.

TMM Recruitment INDSCC