Office Administration jobs in United States

Job Specification

Job Title

Administrator / Recruitment & HR Support / Reception / Quality Assurance Location:

Bradcare Office

Job Type

Part-time - 20 hours per week

Role Summary

This multi-functional role combines general office administration, recruitment and HR support, front-of-house reception duties, and quality assurance tasks. The successful candidate will support daily operations, contribute to staff management processes, ensure compliance, and maintain a professional and efficient office environment.

Requirements Key Responsibilities

Administration

• Maintain and update care management systems (Tagtronics, CM, Care Pass, Nourish).
• Process staff absences, mileage, visit payments, and rota cover.
• Manage digital records, service user lists, and emergency plans.
• Prepare reports and documentation for management.
  
  

Recruitment & HR Support

• Advertise vacancies, arrange interviews, and onboard new staff.
• Complete compliance checks (DBS, references, Right to Work).
• Maintain accurate and up-to-date staff files and training records.
• Assist with leaver processes and basic HR documentation.
  
  

Reception & Office Support

• Greet visitors and answer incoming calls and emails professionally.
• Handle incoming/outgoing post, stationery, and PPE stock.
• Maintain a clean and organised reception area.
• Support general office tasks such as filing, copying, and data entry.
  
  

Quality Assurance

• Support with checking accuracy and completeness of care records and documentation.
• Ensure timely updates to internal systems and compliance logs.
• Assist in audits and internal reviews as directed.
  
  

Benefits Key Skills & Requirements

• Strong administrative and organisational skills.
• Professional communication and interpersonal skills.
• Experience in office or care-based admin, HR or reception (preferred).
• Attention to detail, particularly with compliance and data entry.
• IT proficient (Microsoft Office and digital care systems preferred).
• Discretion and ability to manage sensitive information.
  
  

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