Site Administrator

Vital Energi; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading energy solutions provider in the UK is seeking a Site Administrator to support the Hull District Heating Network. This role requires proven site administration experience, ideally in the construction industry, along with strong IT skills and attention to detail. Responsibilities include managing documentation, assisting with health and safety administration, and providing general support to the project management team. The ideal candidate must be eligible to work in the UK.

Qualifications

• Proven work experience in office administration or similar role, ideally within construction.
• Excellent organisational skills with attention to detail.
• Ability to manage confidential information.

Responsibilities

• Provide general administrative support to the project management team.
• Organise efficient filing systems.
• Assist with H&S administration for the SHEQ and site team.

Skills

Office administration experience

Familiarity with project management

Good IT skills

Proficient typing and editing skills

Attention to detail

Excellent command of English

Organisational skills

Tools

MS Office

Job description

Site Administrator

Would you like to be part of Vital Energi s 5-year Strategy of Growth?

If so, due to continuing success, we are experiencing rapid and extensive growth in all business sectors, and we are looking to recruit a Site Administrator for the Hull District Heating Network.

The Opportunity
The Site Administrator will undertake administrative tasks, ensuring the management team has adequate support to work efficiently. The ideal candidate will have proven site administration experience within the construction industry.

Who we are
At Vital Energi, we're not just delivering low‑carbon energy solutions, we're building a sustainable future. We're passionate about creating innovative solutions that will leave a positive impact for generations to come. Protecting our planet for future generations is our purpose, our why! Join us and be part of the movement that's shaping a cleaner, greener world!

The Role

• Provide general administrative support to the project management team.
• Facilitate the meeting rooms and provide meeting attendees with refreshments when / if required.
• Organise efficient administration and filing systems as appropriate.
• Provide all round general support for the teams.
• Assist with H&S administration for the SHEQ and site team.
• Assisting with the preparation of weekly, monthly, and annual reports.
• Ordering and managing stationery and sundries for site
• Front of house duties including, meet & greet of clients, visitors, providing refreshments etc.
• Booking couriers, managing site post and small item deliveries.
• Administration of site procurement of consumables and offtakes including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments
• Administer site staff training records & training course management, booking, travel arrangements etc
• Creation, editing and formatting of MS office-based documentation
• Take lead role in the administration of site documentation
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Manage the flow of documentation within the organisation
• Maintain confidentiality around sensitive information and terms of agreement
• Assist with site inductions & relevant paperwork
• Tennant Liaison Officer duties

The Person

• Proven work experience in office administration or similar role, ideally within the Construction industry
• Familiarity with project management
• Good IT skills and hands‑on experience with MS Office
• Proficient typing and editing skills
• Data organisation skills
• Attention to detail
• Excellent command of both written and oral English
• Excellent organisational skills with a strong attention to detail

Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Notice to Agency and Search Firm Representatives:

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.