Temporary Accounts Administrator

Major Industrial; Leeds; On-site; GBP 60,000 - 80,000; Part time

Job summary

A temporary accounts services provider based in Leeds seeks an Accounts Administrator to ensure smooth operations during staff absence. This on-site role includes managing supplier invoices, assisting with payroll, and other administrative tasks. The ideal candidate will have strong experience in purchase ledger, be proficient in Sage Accounts, and demonstrate excellent attention to detail. The position is flexible, offering 30-37.5 hours per week with an hourly rate of £14-£18 depending on experience, with the potential for extension.

Benefits

Flexible working hours

On-site parking

Potential for permanent role after temporary period

Qualifications

• Experience in purchase ledger/accounts payable, payroll, and bookkeeping is essential.
• Competent user of Sage Accounts or similar financial software.
• Proficient in Microsoft Excel and general office IT.

Responsibilities

• Manage supplier invoices and assist with payroll processing.
• Maintain accurate financial records and assist with financial reporting.
• Provide general office and administrative support.

Skills

Purchase ledger / accounts payable experience

Proficiency in Sage Accounts

Strong Microsoft Excel skills

Attention to detail

Organisational skills

Excellent communication

Tools

Sage Accounts

Factory Master

Job description

Overview

Temporary Accounts Administrator

Location: Leeds, LS9 (On-site)

Contract: Temporary (Initial 4-6 weeks, likely to extend)

Hours: 30-37.5 hours per week (flexible)

Hourly Rate: £14-£18 per hour (dependent on experience)

Purpose

This role is designed to ensure the smooth running of the company\'s accounts, payroll, and general office administration during staff absence. You will manage supplier invoices, assist with payroll processing, maintain bookkeeping records, and provide essential administrative support.

Key Responsibilities

• Accounts Payable / Purchase Ledger: Receive, check, and process supplier invoices. Match invoices to delivery notes and purchase orders (via Factory Master and Sage Accounts). Post approved invoices into Sage, ensuring correct nominal coding. Reconcile supplier statements and resolve any invoice or payment issues. Prepare weekly supplier payment runs for authorisation. Maintain up-to-date cash books and assist with basic bank reconciliations. File and archive invoices and statements (both paper and digital).
• Payroll Administration: Assist with processing the company\'s payroll on a weekly or monthly basis. Ensure accurate calculation of employee hours, overtime, and holiday pay. Maintain payroll records and ensure all taxes and national insurance contributions are processed correctly. Respond to payroll-related queries and liaise with external payroll providers, if necessary. Ensure compliance with payroll regulations and company policies.
• Bookkeeping Support: Maintain accurate financial records, including transaction logs. Assist with financial reporting and month-end reconciliation. Support with VAT returns and other financial reporting tasks.
• General Office & Administrative Support: Open and distribute incoming post and handle telephone inquiries. Greet visitors and provide a professional, friendly service. Support customer order entries via email into Factory Master (training provided). Liaise with Operations and Stores to ensure delivery notes are passed to Accounts promptly. Manage office supplies, filing systems, and other administrative tasks as required.

Skills & Experience

Essential:

• Strong experience in purchase ledger / accounts payable, payroll, and bookkeeping.
• Competent user of Sage Accounts or similar financial software.
• Proficient in Microsoft Excel and general office IT.
• High level of accuracy and attention to detail.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication skills and ability to collaborate across departments.

Desirable:

• Familiarity with Factory Master or other MRP / ERP systems.
• Experience in a manufacturing or production environment.
• Basic understanding of VAT, payroll legislation, and invoice finance processes.

Personal Attributes

• Reliable, organised, and self-motivated with a "can-do" attitude.
• Calm, methodical, and able to work independently.
• Friendly, approachable, and comfortable in a small business environment.
• Trustworthy, especially when handling confidential financial information.

Benefits

• Hourly rate: £14-£18 per hour (depending on experience).
• On-site role, Monday to Friday.
• Flexible working hours, potential for 4 day working week.
• On site parking.
• Temporary contract (initially 4-6 weeks, with potential to extend).
• Potential to lead to permanent.

If you\'re looking for a temporary role where you can apply your skills in accounts, payroll, and office administration, we\'d love to hear from you. Apply today and join our team!