Office Administrator

Blackburn and Co Ltd; West Horndon; On-site; GBP 25,000 - 28,000; Full time

Job summary

A growing metalwork company in West Horndon is seeking an Office Administrator to support various teams. The role involves managing office operations, handling communication, and assisting with financial administration. Ideal candidates have strong organizational skills and proven office management experience. This full-time position offers a competitive salary and a supportive work environment.

Benefits

Competitive salary

Supportive working environment

Collaborative team atmosphere

Qualifications

• Proven experience in an administrative or office management role.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.

Responsibilities

• Act as the main point of contact for general office coordination.
• Manage incoming calls, emails, and correspondence professionally.
• Assist with purchase orders and expense tracking.
• Prepare and maintain project documentation for pre-starts and close-out.

Skills

Organisational skills

Multitasking

Communication skills

Microsoft Office proficiency

Attention to detail

Tools

QuickBooks

Job description

Job Title: Office Administrator

Location: West Horndon, Essex

Salary: £25,000 - £28,000 per annum (dependent on experience)

Job Type: Full time, Permanent

Working Hours: Monday - Friday, 8am - 4pm

About Us

Blackburn & Co Ltd are a metal fabrication company, based in Essex, specialising in manufacturing and installation of all mild steel metalwork, such as staircases, handrails, balustrades, gates and bespoke fabrications.

About the role

As our team continues to grow, Blackburn & Co Ltd are looking for a highly organised and professional Office Administrator to support our Operations, Commercial, and Project Delivery teams.

This role is ideal for someone who thrives on organisation, enjoys variety in their day, and wants to be part of a growing, creative metalwork company.

The Office Administrator will play a key part in ensuring the smooth running of the office and supporting day-to-day business operations. You'll work closely with the Sales Director, Operations Director, and Project Managers, helping to keep projects, documentation, and communication moving efficiently.

Key Responsibilities

Office & Administrative Support

• Act as the main point of contact for general office coordination
• Manage incoming calls, emails, and correspondence professionally
• Liaise with clients, including sending quotations, logging enquiries, and chasing outstanding quotes
• Maintain organised digital filing systems (projects, HR, H&S, compliance)
• Schedule meetings, prepare agendas, and take minutes when required
• Support basic HR functions, including timesheets and training records

Accounts & Financial Administration

• Assist with purchase orders and expense tracking
• Support the management of supplier payments and credit applications
• Update and maintain cost, procurement, and finance trackers

Project & Operational Support

• Assist with procurement administration - issuing POs, tracking deliveries, liaising with suppliers
• Support document control for drawings, RAMS, subcontractor information
• Prepare and maintain project documentation for pre-starts, progress, and close-out
• Help coordinate logistics and deliveries between the office, workshop, and sites

Team & Communication

• Support communication between office, workshop, and site teams
• Assist with onboarding new staff or subcontractors (ID checks, induction packs, compliance)
• Provide ad-hoc administrative support to the leadership team
• Support the team with managing social media content and scheduling posts

About you

Skills & Experience

Essential

• Proven experience in an administrative or office management role
• Excellent organisational and multitasking abilities
• Strong written and verbal communication skillsProficiency in Microsoft Office (Word, Excel)
• High attention to detail and accuracy

Desirable

• Experience in metalwork, construction, fit-out, manufacturing, or design sectors
• Understanding of purchase orders, invoicing, and cost tracking
• Familiarity with QuickBooks or similar accounting software
• Basic understanding of H&S and project documentation

Personal Qualities

• Friendly, approachable, and a confident communicator
• Takes ownership of tasks and follows them through to completion
• Calm under pressure with strong prioritisation skills
• Positive attitude and team-focused mindset
• Keen to learn and develop within a supportive business

What We Offer

• Competitive salary (dependent on experience)
• Monday - Friday, office-based role in West Horndon, Essex
• Supportive, collaborative, and growing working environment

Please click the APPLY button to submit your CV for this role

Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator, Construction Administrator, Manufacturing Admin, Metalwork Administrator may also be considered for this role