Business Administration jobs in United Kingdom

Position Summary

NYU is committed to being a welcoming campus community that reflects and enacts the values of inclusion, diversity, belonging, equity and accessibility that informs academic excellence. We seek candidates who will not only enhance our commitment but whose experience, competencies, skills, and community engagement efforts contribute to diverse, equitable, inclusive learning and working environments for our students, staff, and faculty.

Assisting the Assistant Director for Finance & Operations, the postholder has responsibility for day to day accounting matters at the site and plays a key role in budget oversight. They will hold responsibility for monitoring and reporting NYUL financial planning, processes and overall financial position so that resources are available within budget, and compliant to University policy and protocols; and will work closely with appropriate colleagues in London and New York to ensure smooth delivery. The postholder, like all employees at NYUL, is expected to adhere to University priorities, including affordability, diversity and sustainability.

Principal Accountabilities :

Invoice and Payment Management - 35%

• Managing all accounting matters including writing cheques, logging expenditures, processing payment runs, reconciling accounts in liaison with NYU Global Accounting & Reporting, etc
• Managing the issuing of invoices to internal and external parties and in particular for NYU Schools for staffing provision at the site
• Reconciling expenditure for the NYU intersession programmes' expenses and arranging for internal recharges to NYUL
• Managing petty cash accounts and petty cash account reconciliations in accordance to policy
• Communicating with vendors, service providers and contractors on financial matters on behalf of NYUL
• Communicating with the bank regarding online banking, carrying out online banking functions including payments and wire transfers
• Compiling accounts and invoices for, and organising reports of, one-off expenses and visiting programmes incurred at NYUL outside of operational budget; liaison with key colleagues throughout the university responsible for the organising of visiting groups; accounting for staff visits overseas
• Assisting with monthly petty cash counts
• Preparation of all Finops month end journal submissions for review before submission (Payroll, bank activity, petty cash and corrections etc)

Payroll and Benefits Management- 35%

• Administration of all aspects of NYUL's payroll in liaison with external payroll provider; communicating with HMRC, and in accordance to university practice and policy
• Administration and reporting for the site's pension schemes and benefits packages in conjunction with the ED F&O
• Assisting with the preparation of payment schedules for faculty each semester; managing the process of issuing faculty contracts in collaboration with the Academics Team and the Assistant Director of F&O
• Assisting with annual P11D employee benefits reporting to HMRC

Budget Oversight, Analysis, and Reporting- 10%

• Coordinating with the Assistant Director for Finance & Operations and Associate Director Administration to ensure regular oversight of annual budget
• Assisting with the preparation of quarterly variance analysis and additional analyses and reports as requested
• Assisting with preparation of year end accounts and the annual planning report (APR)

Financial Policy and Practice Compliance- 10%

• Financial Policy and Practice Compliance
• Acting as the main point of contact during the annual external audit, providing requested information and liaising between colleagues in London and New York; coordinating any internal audits
• Ensuring compliance to all financial policies and procedures in accordance with UK legal compliance and NYU policies
• Coordinating an effective procurement process, incorporating appropriate fiscal control, diversity and equity in vendor selection, and general practices in coordination with NYUNY Procurement, Office of General Counsel and the Office of Global Programs - design, implementation, and monitoring compliance
• Contributing to the development and improvement of financial processes and systems by raising issues and exploring opportunities; providing recommendations on improvements to the budget and financial management process based on priorities
• Deputise for the Assistant Director for Finance & Operations on occasion

Operations 10%

• Supervise the Finance & Operations Administrator
• Other duties as assigned by the Assistant Director for Finance & Operations, or required by the Director of NYUL, for the successful and efficient running of NYUL

Qualifications

Required Education

• Educated to degree level or equivalent in an appropriate discipline e.g. Accountancy, Financial Operations, Business Administration

Required Experience

• Experience of working in a fast-paced office environment
• Experience of managing budgets and/or financial reporting
• Experience using advanced functions in Excel, including presentation of financial data to non-financially-minded people

Required Knowledge, Skills, and Abilities

• A commitment to promoting a diverse and welcoming environment
• Enthusiastic team player with an inclusive and collaborative approach
• Strong organisational ability; proven experience of completing tasks to high levels of accuracy and timeliness, with attention to detail and a methodical approach
• Positive and proactive attitude to an often demanding workload
• Proven ability to manage own workload and to work flexibly in response to changing demands and priorities; able to cope under pressure
• Excellent interpersonal and written communication skills; the ability to converse with a diverse range of people at all levels
• An understanding of value for money
• Computer literate; experience of Excel
• Excellent and demonstrable numeracy skills
• Punctual, responsible, self-motivated and flexible
• Demonstrable commitment to delivering an excellent service; a positive attitude to staff development and training

Preferred Education

• Postgraduate qualification in financial/business administration or accounting
• CIMA or AAT qualified or part qualified

Preferred Experience, Skills and Abilities

• Knowledge of accounting software such as Oracle
• Experience of working with the Google Suite
• Experience of working within Higher Education
• Experience of payroll management
• Experience of working in international education
• Experience of line management

Additional Information

Candidates must have the unrestricted right to work and live in the UK prior to appointment.

Further benefits include: 28 days annual leave pro rata, USS pension scheme and private medical insurance (optional)

Candidates should advise of any reasonable adjustments needed to participate in the application and interview processes.

NYU London is an equal opportunity employer committed to equity, diversity, and social inclusion. We strongly encourage applications from under-represented individuals in the profession, across colour, creed, race, ethnic and national origin, physical ability, and gender and sexual identity. NYU London affirms the value of differing perspectives on the world as we strive to build the strongest possible university with the widest reach.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

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