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Office Manager
Job summary
A leading travel app company in Paris is seeking an experienced Office Manager to ensure smooth office operations and support the Facilities team. This role involves managing daily office tasks, coordinating vendors, and maintaining a pleasant workplace. The ideal candidate should have at least 5 years of office management experience, be fluent in French and English, and possess good vendor management skills. This position offers a hybrid work model and various employee benefits.
Benefits
Qualifications
- Minimum 5 years in Office Management or a similar role.
- Fluent in French and English (spoken and written).
- Knowledge of HSE standards.
Responsibilities
- Supervise reception and ensure daily office operations.
- Coordinate and negotiate with service providers.
- Handle invoicing, purchase orders, and expense tracking.
- Assist with onboarding/offboarding and provide event logistics.
- Participate in workspace improvement projects.
Skills
Tools
About BlaBlaCar
BlaBlaCar is the world’s leading community-based travel app enabling 27 million members a year to carpool or travel by bus in 21 countries. Our team of 800 employees counts over 50 nationalities and is spread across our 5 global offices, 30% working fully remotely.
Your mission
We are looking for an experienced and versatile Office Manager to ensure the smooth operation of BlaBlaCar’s Paris office and support the Facilities team. You will manage daily office operations, coordinate vendors, and support internal teams, contributing to a pleasant, safe, and eco-friendly workplace for all employees.
- Office Management: Supervise reception, ensure daily office operations, manage supplies, and maintain a tidy, safe, and comfortable workplace.
- Vendor & Facility Management: Coordinate and negotiate with service providers, follow up on maintenance and works, and ensure HSE compliance.
- Administrative & Financial Support: Handle invoicing, purchase orders, expense tracking, and maintain Facilities documentation.
- Internal Team Support: Assist with onboarding/offboarding, provide event logistics, and promote employee well-being.
- Projects & Sustainability: Participate in workspace improvement projects and support eco-friendly initiatives.
- Minimum 5 years in Office Management or a similar role
- Fluent in French and English (spoken and written)
- Hard skills :
- Vendor management and contract negotiation
- Basic accounting and budget monitoring
- Knowledge of HSE standards
- Proficient in G Suite, MS Office, and Slack
- Soft skills :
- Organized, proactive, versatile, team-oriented, and environmentally conscious.
- Hybrid set up
- 4 additional weeks on top of legal maternity/paternity leaves
- 50% healthcare coverage
- Financial support for home office equipment
- Minimum 25 days holiday per year
- Local meal plan policy (Swile card)
- 50% transportation paid (Forfait Mobilité Durable)
- Free unlimited carpooling & bus rides
- Personal growth via trainings, mentorship, and internal mobility programs
- Employee Stock ownership plan
- Regular team building events
- Mental health support through Moka.care
- 1 day off per year to test our product
- 1 day per year for social engagements with non-profits
- a 45-min video-call with our Talent Acquisition Manager to get to know you, understand your career expectations and answer your questions
- a 60-min video-call with your future Manager Muriel, to assess your hard & soft skills
- One business case to prepare at home
- a 60mn restitution of your case to present to Orah & Jorge, your future colleagues
- a 30mn interview with our CFO for vision fit and rounding off the process
BlaBlaCar is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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