Office Assistant jobs in Canada

This is an incredible opportunity to be the right-hand to Fengate’s Chief Human Resources Officer (“CHRO”). The successful incumbent will provide executive support in addition to being a key player on the Human Resources team. They must have a genuine interest in understanding Fengate’s business as they will be key to its continued success and growth. The individual will be a proactive performer that demonstrates excellent initiative and judgment.

• This individual must have strong interpersonal skills to be able to liaise with all internal and external stakeholders.
• The ability to deal with ambiguity and handle changing and competing priorities is a must.
• The successful candidate will learn quickly and be able to demonstrate organizational awareness and business acumen.
• The role requires someone willing to work extended hours when required (not regularly) as well as someone willing to be on call as needed.

· Strategically manage and plan the CHRO’s business schedule, travel, day-to-day activities, meetings, guests, calendaring, phone calls, etc., to facilitate the most efficient use of time.

· Demonstrate solid judgment in acting as the gatekeeper around priorities and appointments.

· Assist in the creation and proofing of presentations and memos, specifically with Microsoft Word and PowerPoint.

· Prepare and submit monthly expense reports for the CHRO, ensuring accuracy and compliance with company policies.

· Represent the executive’s personal brand and as a brand ambassador of Fengate.

· Support the daily functioning of the Human Resources team and liaise effectively with leaders.

· Coordinate and manage special projects, team meetings or events with focused attention to detail.

· Effectively manage relationships with internal teams as well as key external relationships, notably investors and partners.

· Lead by example to work effectively and collaboratively with the other executive assistants in the organization.

· Maintain all records and files in an organized and efficient way.

· Provide assistance for ad-hoc business requests as needed.

· Other duties as assigned.

KEY QUALIFICATIONS

• College Diploma or University Degree.
• 5+ years of progressive experience.
• Excellent interpersonal and communication skills, both verbal and written.
• Proven ability to multi-task and work effectively in a fast-paced environment.
• Previous experience working for an executive is an asset.
• Ability to flex between locations, split time between Fengate’s Oakville and Toronto offices as required.
• Strong professional ethics and sensitivity in dealing with confidential information.
• Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information.
• Strong organizational skills with a proven ability to prioritize.
• Ability to communicate professionally and effectively with all levels of the organization.
• Excellent customer service skills, strong verbal and written communication skills.
• Advanced skills in managing calendars in MS Outlook as well as experience in office workflow and productivity tools including MS Office (PowerPoint, Excel).

CORE COMPETENCIES

• Being Authentic –Inspiring trust and being courageous.
• Focusing on Performance –Being accountable and driving results.
• Understanding Stakeholders – Knowing the needs of those who rely on you.
• Building Effective Relationships – Collaboration and communication.

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.