Office Assistant jobs in United States

Position: Office Manager

Status: Permanent Full-time

Department: Guardianship

Location: 3284 E Broadway, Vancouver BC

Classification: Grid 15 – Delegated

Salary: $2,262.06 to $2,558.50 bi-weekly

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honored and protected. We strive to eliminate oppression, discrimination and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

• Engage in restorative child welfare practice with Vancouver’s Indigenous community!
• Receive a competitive salary of $59,015.56 – $66,749.47 annually PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

JOB SUMMARY:

Reporting to the Director of Operations and Integrated Practice, VACFSS is looking for a motivated Office Manager for the Guardianship department. This position requires training, mentoring, supervising, performance management and overseeing of work assignments for administrative support staff. The Office Manager will demonstrate teamwork, leadership, organizational and interpersonal skills.

The Office Manager will delegate, oversee tasks ensuring that clerical work meets VACFSS administrative procedures and standards, ensures proper documentation and accuracy of cheque requisitions as well as monitoring processing of data entry and updating and maintaining manuals for office administration policy and procedures. This position will also ensure all filing is up to date, verifies leaves requests entered into Payworks and approved by the deadline. The Office Manager maintains a rotating administrative schedule to provide reception duties, maintains an organized file room and provides coverage for the Resource Office Manager as needed. The position will perform other related duties and projects as required that are consistent with the classification of the position. Weekly supervision meetings with each Guardianship administrative assistant as well as bi-weekly team meetings will be required.

This position involves participating in OSH meetings, completing OSH minutes, completing OSH Rupert Office tasks, and filing of OSH information. The Office Manager ensures the safety of the building as well as follow-up regarding building maintenance, repairs, and coffee/water services, and ordering/monitoring personal protective equipment (PPE) for office staff.

A complete position profile will be made available to candidates at the time of the interview.

Key Competencies:

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

QUALIFICATIONS:

Education, Training and Experience:

• A diploma in a business or administrative program; and
• A minimum of one-year previous supervisory experience including supervision/leadership training; and;
• A minimum of five years administrative experience demonstrating progressive responsibility is required; or
• An equivalent combination of education and experience may be considered.
• Experience and proficiency in using Windows-based computer applications is required;
• Demonstrated strong organizational skills and conflict resolution skills are required.
• Experience in a nonprofit organization is preferred.
• Experience with MCFD MIS and DTS data systems preferred.

Note:

• This position requires Union membership.
• Applications will be accepted from applicants of all genders.
• Remote work is unavailable.

ABOUT THE BENEFITS:

In exchange for your contributions to VACFSS, you will receive a competitive salary and a comprehensive benefits package, including:

• Medical, extended health, and dental
• Group life
• 100% employer-paid premiums
• 3 weeks of vacation
• Eligible for the VACFSS flex program
• Membership in the Public Service Pension Plan
• Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
• Access to Indigenous Cultural Teachings as coordinated by the Agency

APPLICATION PROCESS:

Applications will be accepted from candidates with the above qualifications or from candidates that have delegated experience with MCFD or a Delegated Aboriginal Agency on our careers page: https://vacfsscareers.easyapply.co/. An eligibility list may be created. Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code. We thank all candidates for their interest; however, only those shortlisted will be contacted.