operating officer - administration

Government of Canada - Western; Victoria; On-site; CAD 45,000 - 60,000; Full time

Job summary

A governmental organization is seeking an administrative professional to oversee office procedures and manage staff. This role requires a secondary school graduation certificate and at least 1 year of experience. The successful candidate will delegate tasks, coordinate services, and handle records administration, ensuring compliance with privacy legislation. Work must be conducted on-site in Victoria, Canada.

Qualifications

• Minimum of 1 year of experience in an administrative role.
• Strong ability to manage and delegate work effectively.

Responsibilities

• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to information privacy.
• Co-ordinate and plan for office services.
• Perform data entry.
• Train staff.
• Oversee office administrative procedures.
• Resolve conflict situations.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages
English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations