Executive Assistant-Jobs in Kanada

We are hiring a motivated, energized Bilingual (French and English) Reception/Administrative Assistant at Hansen Signs!

Looking for a great place to grow your career? We are looking for a friendly, enthusiastic individual who thrives in a team-oriented environment, This person is outgoing, energetic, and brings a positive attitude to the workplace!

Recent Graduates welcome to apply!

As a Receptionist / Administrative Assistant, you will be the first point of contact for our customers and play a critical role in ensuring smooth day-to-day operations. You will manage a variety of administrative tasks, provide exceptional customer service, and support office staff as needed.

Duties and responsibilities:

• Reception Duties:
• Answer the reception phone promptly and professionally.
• Greet and welcome all customers entering the business with a friendly demeanor.
• Ensure the highest level of exceptional customer service at all times.
• Administrative Tasks:
• Create and manage invoices for completed jobs.
• Handle shipping supply-only orders and order office materials and supplies with approval.
• Manage simple inbound requests from intake to sale.
• Complete service calls and create work orders for the installation department.
• Collaborate with the estimating department to obtain quotes and release small digital work orders to the production department.
• Communicate service timelines to clients and coordinate with the install manager to keep clients informed.
• Accounts Receivable and Payable:
• Generate, and review invoices.
• Manage accounts receivable, including initiating the collection process for payments from key clients.
• Adhere to corporate client requirements and follow up within appropriate timelines.
• Serve as a backup for accounts payable tasks, including posting invoices, creating POs, and other duties as needed.

Who are we looking for?

• Bilingual in French and English
• High school diploma or equivalent; associate degree or relevant certification preferred.
• Proven experience in a receptionist or administrative role, preferably in a similar industry.
• Excellent communication and customer service skills.
• Strong organizational and multitasking abilities.
• Proficiency in google suite.
• Experience with accounts receivable and payable processes.
• Ability to handle sensitive information with discretion.
• Familiarity with office equipment and procedures.
• Able to work in Office Monday to Friday (dayshift)

Seniority level: Entry level

Employment type: Full-time

Industry: Manufacturing