Office Administrator

Copcan Civil; Nanaimo; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Canada is seeking a Project Administrator. In this role, you will provide critical administrative and procurement support, manage project documentation, and handle equipment orders. The ideal candidate has a degree in business and at least one year of experience in a procurement environment, preferably within construction. This temporary full-time position offers a salary range of $24–$26 per hour along with additional benefits.

Benefits

Competitive total rewards package

Comprehensive benefits

Qualifications

• At least 1 year of experience in a computerized procurement environment.
• Experience in a construction environment is preferred.
• Ability to work independently and as a team player.

Responsibilities

• Process purchase requisitions and service orders for equipment and materials.
• Maintain project and equipment files, including POs and invoices.
• Assist with document control and project closeout documentation.

Skills

Communication skills

Attention to detail

Time management

Proficient with MS Office

Education

Degree or diploma in business preferred

Tools

ERP systems

Job description

Join Copcan as a Project Administrator!

Copcan Civil, a part of Norland Limited, is a leader in civil contracting, construction management, environmental contracting, forestry, demolition, and aggregate sales across British Columbia. Our expertise spans a wide range of services, ensuring we can meet the diverse needs of our clients.

As Project Administrator, you will provide critical administrative and procurement support to our project teams. You will manage project documentation, procurement requisitions, equipment/parts orders, invoice processing, and general project admin tasks to ensure smooth workflow and accurate records from project initiation through close‑out.

Duties & Responsibilities:

• Process purchase requisitions and service orders for equipment, materials, and subcontractor services.
• Receive parts and material deliveries, process packing slips, and record receipts in the ERP system.
• Track open purchase orders, distribute and manage open PO reports weekly or more frequently as month‑end approaches.
• Enter utilization, equipment usage, and equipment‑related invoice data into ERP.
• Maintain project and equipment files, including POs, invoices, packing slips, subcontractor documentation, permits, and other project paperwork.
• Assist with document control, maintaining up‑to‑date project folders and organizing documentation for accounting, operations, and field teams.
• Support project closeout documentation, compiling as‑built data, final invoices, subcontractor documentation, and other closeout deliverables.
• Provide general administrative support to the project and procurement team as required, including filing, data entry, communication, and coordination between departments.

Qualifications & Skills:

• Degree or diploma in business preferred, or equivalent work experience
• At least 1 year of experience in a computerized procurement environment
• Experience in a construction environment is preferred
• Proficient with MS Office Software (Word, Excel, Outlook)
• Previous experience working with ERP systems is an asset
• Ability to work independently and as a team player
• Excellent communication skills
• Attention to detail and accuracy in data entry
• Excellent time management, prioritization, multitasking and organizational skills

Compensation:

The role is a temporary, full‑time position with a typical salary range of $24–$26 per hour plus vacation and statutory pay. The starting pay will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, and experience.

Here’s why you will want to be part of our team:

We are a value‑driven organization. Our values define how we work together and how we partner with our clients. We invite you to learn more about our values here.

We are All Leaders

We Do What We Say

We are Open and Transparent

We Win Together

Enjoy a competitive total rewards package that includes not only a base salary but also comprehensive benefits, and other perks.

Be part of a supportive and collaborative team culture where ideas are valued, and teamwork is encouraged, fostering an environment of mutual respect and shared success.

About Us:

Norland Limited consists of specialized businesses working together as one team towards common goals. Our businesses have made Anything. Possible. for over 80 years! We are a trusted leader in integrated construction — connecting and enriching communities through our innovative approach. Our mission is to build lasting partnerships through unparalleled execution and leveraging our self‑perform expertise. We offer a dynamic and supportive environment where your skills will thrive, and your contributions will make a real difference in our community‑focused projects.

Ready to make a difference? Join us as we shape the future of construction with integrity, excellence, and a commitment to making a meaningful impact! You can visit our website to learn more about us.

We are committed to fostering an inclusive workplace that values diversity and promotes equity. We encourage applications from all qualified individuals, including those from underrepresented groups.

Thank you for your interest in joining our team. Due to the high volume of applications received, only shortlisted candidates will be contacted.

SCAM ALERT:

Please be vigilant of recruitment scams, falsely posing as Norland. We never ask for payment during the hiring process. The hiring process will always include direct communication from Norland only from email addresses ending in @ norlandlimited.com and will never be completely conducted via chat or social media platforms. The best way to verify real career opportunities is to review postings on Norland’s career page and apply directly through Norland’s website.