Administrative Assistant - Critical Facilities

Serverfarm; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading data center provider in Toronto is seeking an experienced administrative professional to support various operations. As part of their team, you will manage security functions, assist with Purchase Orders, and ensure compliance with training requirements. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and a growth mindset. This position offers competitive hourly wages and benefits including paid time off, holidays, and full medical coverage.

Benefits

Paid time off

Paid holidays

401k

Full medical, dental, and vision coverage

Qualifications

• 2+ years of experience in an administrative role.
• Ability to handle multiple projects in a fast-paced environment.
• Desire to learn and share knowledge with others.

Responsibilities

• Staff security desk and provide visitor/vendor validation.
• Create site related Purchase Orders.
• Support annual training and audits.

Skills

Administrative experience

Multi-project management

Growth-oriented mindset

Proficient in Microsoft Office

Advanced Excel skills

Job description

Serverfarm is a leading developer and operator of data centers with over 750+ locations and key customer relationships in 45 countries. We're revolutionizing how data centers operate across North America, Western Europe, and Israel, serving the world's leading technology and hyperscale companies. With Manulife Investment Management's acquisition in 2023 and our award‑winning InCommand platform we're positioned for explosive growth as AI adoption and cloud migration drive unprecedented demand for data center capacity.

A career at Serverfarm means being at the forefront of digital infrastructure innovation, where your work directly impacts how the world's data is managed and secured. As we target 4x growth over the next four years, you'll have unprecedented opportunities to take on new challenges, develop cutting‑edge skills, and grow your career across our expanding global operations.

Join our team of innovators and help shape the future of sustainable data centers while building a career without boundaries.

Key Accountabilities

• Staff’s security desk and provides visitor and vendor validation and check‑in functions during assigned work hours.
• Creates all site related Purchase Orders.
• Works with NA Admins and Site Directors to ensure completion of annual training at each site.
• Reviews and validates invoices in support of the CFM and/or Site Director.
• Participates in site meetings relating to budget reviews and annual budget creation.
• Participates in and drives document gathering and organization in support of annual audits.
• Participates in site staff meetings and keep meeting minutes as required.
• Ensure that site supplies are managed and ordered as required to maintain inventory.
• Supports weekly, monthly, quarterly, and annual reporting for clients.

Required Skills

• 2+ years of experience in an administrative role
• Ability to handle multiple projects at one time and work in a high‑volume, fast‑paced transaction‑oriented environment
• Growth‑oriented mindset, desire to learn and share knowledge to help others succeed
• Proficient in Microsoft Office Suite; advanced Excel skills preferred

$0 - $27 an hour

Serverfarm is committed to providing an equal opportunity workplace and offers paid time off, paid holidays, 401k and FULL coverage medical, dental and vision. Our compensation philosophy rewards employees for achieving the values and objectives aligned with the company’s goals and strategic initiatives.

The listed salary range for this position is an estimate based on the competitive job market. Final compensation will be based on your own individual skills, experience, and location.

The above statements are intended to describe the general nature and level of work being performed in this role. They are not intended to serve as an exhaustive list of all possible responsibilities and duties. We encourage you to apply even if your experience isn't an exact match to the job description.