Administrative assistant - CORE (Research Institute)

IR-CUSM | Institut de recherche du CUSM | #ircusm; Montreal; On-site; CAD 41,000 - 63,000; Full time

Job summary

A renowned research institute in Montreal is seeking an Administrative Assistant for the CORE team. The role involves providing administrative support to researchers, coordinating grant applications, and ensuring smooth operations of research projects. Ideal candidates should have a collegial diploma, experience in academia, and be bilingual in French and English. This full-time temporary position offers a competitive salary and various benefits, including vacation, insurance, and professional development opportunities.

Benefits

4-week vacation, 5th week after 5 years

Bank of 12 paid days

13 paid statutory holidays

Modular group insurance plan

Telemedicine

Defined benefit government pension plan

Training and professional development opportunities

Child Care Centres

Corporate Discounts (OPUS + Perkopolis)

Competitive monthly parking rate

Employee Assistance Program

Recognition Program

Flex work options

Qualifications

• Two years of related experience.
• Knowledge of the academia or university environment is an asset.

Responsibilities

• Provide administrative support to CORE Researchers.
• Communicate with various administrative divisions.
• Assist in preparation of Human Resources documentation.
• Coordinate grant registrations and application submissions.
• Assist with formatting and submission of research publications.
• Participate in the development and implementation of projects.

Skills

Excellent French and English

Knowledge of computer applications

Organisation capacities

Problem-solving skills

Active listening

Self-learning and adaptability skills

Education

Collegial Diploma (D.E.C.)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative assistant - CORE (Research Institute)

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal!

At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient‑centered medicine. Join us today and make a difference!

Position Summary

The Centre for Outcomes Research and Evaluation (CORE) is one of the three RI‑MUHC centres and houses more than 100 clinician‑scientists and scientists across the different research sites of the MUHC and the Montreal General Hospital. By bringing more than $150 M of funding over the past 5 years, our researchers study the genetic, environmental, and behavioural causes of disease, assess the health impact of new diagnostic approaches and clinical treatments, and evaluate the benefits, risks, and costs of health care services. CORE promotes a collaborative and inclusive culture supporting continuous learning.

General Duties

• Provides general research‑grant related administrative support to CORE Researchers, including the preparation and submission of payment requisitions, purchase orders, accounts opening and travel expense claims.
• Interfaces and communicates with Finance, Accounts Payable, Purchasing, Grants Management, IT, Technical Services, Human Resources or other administrative divisions as required.
• Assists CORE Researchers with the preparation of Human Resources documentation, such as job postings, letters of offer and contract renewals.
• Co‑ordinates grant registrations, Letters of Intent (LOIs), and final application submissions throughout the life span of the application.
• Assists with the formatting and online submission of final research publications, including journal articles and abstracts.
• Participates in the development, implementation and operations of the different scientific platforms and research centre committees.
• Engages actively in the organisation and success of all new and ongoing projects, such as scientific research day, researchers retreat, seminars, communication platforms, infrastructures management.
• Provides general administrative support, including liaising for services with housekeeping, security, IT, technical services, telecom, and mail and courier services.
• Contributes to the continuous improvement of workflow and provides input with the team.

Education / Experience

• Collegial Diploma (D.E.C.).
• Two (2) years of related experience.
• Knowledge of the academia or university environment is an asset.

Required Skills

• Excellent French and English, spoken and written.
• Excellent knowledge of computer applications such as Word, Excel and PowerPoint.
• High capacity to learn and use new softwares, techniques or work structure is an asset.
• Excellent organisational capacities, multitasking skills with problem‑solving and goal‑oriented attitude.
• Excellent active listening and interpersonal skills.
• Self‑learning, initiative and adaptability skills are strong assets.

Additional Information

Status: Full‑time temporary. Maternity leave replacement (November 2026).

Pay Scale: $41,550.60 – $62,353.20, commensurate with education & work experience.

Work Shift: from 8:30 a.m. to 4:30 p.m., Mondays to Fridays.

Work Site: 5252 boul de Maisonneuve O., Montreal, QC.

Why work with us?

• 4‑week vacation, 5th week after 5 years.
• Bank of 12 paid days (personal days and days for sickness or family obligations).
• 13 paid statutory holidays.
• Modular group insurance plan (including gender affirmation coverage).
• Telemedicine.
• RREGOP (defined benefit government pension plan).
• Training and professional development opportunities.
• Child Care Centres.
• Corporate Discounts (OPUS + Perkopolis).
• Competitive monthly parking rate.
• Employee Assistance Program.
• Recognition Program.
• Flex work options and much more!

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self‑identify as members of racialised groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact [e-mail].

THIS IS NOT A HOSPITAL POSITION.