Administrative Assistant jobs in United States

HR Coordinator / Office Administrator

Job Types: Full-time, Permanent

Company Overview:

Vortex Freight Systems (www.vortexfreight.com) is a third-party logistics (TPL) company that focuses on delivering customized supply chain solutions for organizations with operations in Canada, USA and Mexico. We are a modern, entrepreneurial organization that values people and service. As we continue to expand our operations and service offerings, we are excited to welcome a new member to our team, focused on building and developing the best team in the industry.

Job Overview:

We are looking for a dynamic and organized HR Coordinator / Office Administrator to join our team on-site. This role supports both Human Resources and general office operations. The ideal candidate is someone who thrives in a people-focused environment and enjoys a mix of administrative, HR, and culture-building tasks. You’ll be responsible for recruitment support, employee data entry, benefits coordination, and planning fun, engaging in-office activities.

Responsibilities and Duties:

• Human Resources (70%)
• Assist with full-cycle recruitment: job postings, resume screening, interview scheduling, and onboarding.
• Maintain up-to-date and accurate employee data in BambooHR.
• Coordinate benefits enrollment and updates with providers.
• Support employee onboarding and offboarding processes.
• Ensure HR documentation and processes are compliant with employment standards.
• Provide day-to-day support to employees regarding HR policies, benefits, and procedures.
• Assist with other HR administrative duties as needed.

Office Administration (30%)

• Manage office supply inventory and place orders as needed.
• Coordinate and set up employee activities and in-office events, such as: Birthday celebrations, Team-building activities, and Company events like summer BBQs and offsite outings
• Provide administrative support to other departments and leadership as required.

Skills and Qualifications:

• 1–3 years of experience in HR coordination and/or office administration.
• Experience with HRIS systems – BambooHR experience is a strong asset.
• Basic knowledge of HR and benefits practices.
• Bilingual in Fluent in English and Spanish is an asset
  
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational, time-management, and communication skills.
• Friendly, professional demeanor with a strong sense of ownership and initiative.
• Ability to handle sensitive information with confidentiality.

Perks:

• 100% company-paid health, dental, and vision coverage
• Annual performance bonus
• Team events & employee perks – including birthday treats, team lunches, seasonal outings, and company BBQs
• Supportive, fun, and people-first workplace environment
• Work on-site in a collaborative office setting