Administrative Assistant jobs in Canada
administrative assistant
ARdeco Design and Developments Corp.
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Administrative Assistant
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David Aplin Recruiting
Administrative Assistant
Job summary
A leading engineering firm in Mississauga is seeking a highly motivated Administrative Assistant to support office and project tasks. This role offers the chance to shape duties in a growing office environment. Responsibilities include daily office management, project support, and communication with teams. Candidates should have 2 years of relevant experience and proficiency in Microsoft Office. Competitive compensation and comprehensive benefits are offered.
Benefits
Qualifications
- 2 years of office experience in project support, administration, or as a receptionist.
- Proficient in Microsoft Office, specifically Word, Excel, and Outlook.
- Ability to take initiative and ownership of tasks.
Responsibilities
- Daily office duties including handling phone calls and visitor coordination.
- Assist with project setup and cost tracking support.
- Document control and SAP entry for projects.
Skills
Tools
Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America – specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.
We are currently seeking a highly motivated “Administrative Assistant” to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.
- Daily office duties including:
- Answering and directing phone calls
- Receiving visitors
- Assisting with employee queries
- Ordering and vendor invoice verification of Office supplies and inventory
- Travel bookings
- PPE and swags inventory
- Arranging meetings and room reservations
- Assist organizing client and team events
- Maintain office facilities and common areas
- Records scanning, filing and all other administrative tasks
- Assist Calgary Office (HQ) administration team as required
- Coordinate Incoming and Outgoing Mail & Shipments
- Assist with vendor callback process
- Project support duties
- Assist with project set up
- Support project cost tracking
- Support invoicing
- Permit applications and tracking
- SAP Entry
- Document control
- 2 years office experience in a project support, administration or receptionist role
- Proficient in MS Office, Word, Excel and Outlook
- Excellent verbal and written communication Skills
- Flexible and adaptable
- Able to take initiative and ownership of tasks
- Comfortable working individually and in a team
- Attention to detail
- Ability to prioritize tasks effectively
- Experience using JDE and/or SAP is an asset
Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.