Administrative Assistant

Chartright Air; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A Canadian aviation company seeks an Administrative Assistant to provide high-level administrative support, manage office functions, and serve as the first point of contact for stakeholders. The ideal candidate is organized, has excellent communication skills, and is proficient in Microsoft Office. This role operates Monday to Friday in an office environment, offering a competitive compensation package including health benefits and growth opportunities.

Benefits

100% company-paid extended health and dental coverage

Discount partnership for employees and families

Generous RRSP/DPSP matching program

Qualifications

• Completion of secondary school is required; a post-secondary diploma or certificate is preferred.
• Demonstrated ability to manage multiple tasks and priorities efficiently.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Experience supporting executives or senior leadership teams.

Responsibilities

• Provide routine administrative assistance to Staff and Leadership.
• Coordinate meeting logistics and maintain cohesive boardroom scheduling.
• Serve as a front-facing liaison between departments and external contacts.
• Professionally manage incoming calls, emails, and visitor interactions.

Skills

Organizational skills

Verbal communication

Written communication

Microsoft Office Suite

Customer service mindset

Education

Secondary school completion

Post-secondary diploma in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Overview

Chartright Air Group is an innovator within the Canadian aviation industry, offering tailored private jet charter, turn-key aircraft management, aircraft maintenance and FBO services. Our commitment to safety, customer service, and operational excellence has established us as the leading provider of private jet service in Canada. For over 35 years, we've built a reputation for safety, service excellence, and innovation. Our passionate team of aviation professionals thrive in a fast-paced, customer-driven environment where continuous improvement is encouraged and celebrated.

• Make an Impact: Help shape the future of a growing aviation company.
• Be Part of a Winning Team: Work with talented professionals who value collaboration and excellence.
• Drive Change: Contribute to our ongoing transformation and growth, using your unique skills to improve processes and deliver results.
• Grow Your Career: Access opportunities for personal and professional development.
• Competitive Benefits: Enjoy a competitive compensation package, including 100% company-paid extended health and dental coverage.
• Employee Perks: We offer a variety of partnerships, offering discounts for employees and their families.
• Plan Ahead: Benefit from our generous RRSP/DPSP matching program.

About the Role

The Administrative Assistant plays a vital role in supporting the smooth and efficient operation of the office. This position is responsible for providing high-level administrative support to the Executive Assistant, Staff and Leadership, while also managing day-to-day office functions. As the first point of contact for internal and external stakeholders - including guests and clients - the Administrative Assistant also oversees reception duties, ensuring a welcoming and professional environment. Success in this role requires a highly organized and proactive individual who can manage multiple priorities in a fast-paced setting, maintain confidentiality, and communicate effectively across all levels of the organization.

What You’ll Do

• Provide routine administrative assistance to Staff and Leadership
• Coordinate meeting logistics and maintain cohesive boardroom scheduling
• Support internal communications and company-wide announcements
• Ensure smooth day-to-day functioning of the office environment
• Serve as a front-facing liaison between departments, vendors, guests, and external contacts
• Maintain vendor relationships and inventory of office supplies
• Coordinate timely dispatch of incoming and outgoing mail
• Participate in the OH&S Committee to identify facilities-related concerns
• Professionally manage incoming calls, emails, and visitor interactions
• Assist with employee engagement initiatives and activities
• Help support and promote a welcoming and inclusive office culture

What You Bring

• Completion of secondary school is required. A post-secondary diploma or certificate in Office Administration, Business, or a related field is preferred, reflecting a solid foundation in administrative principles and office procedures. A combination of relevant education and practical experience may be considered an asset, particularly where it demonstrates the ability to perform effectively in a dynamic administrative environment.
• Demonstrated ability to manage multiple tasks and priorities efficiently. You are highly organized, with a structured approach to work that ensures deadlines are met and operations run smoothly.
• Excellent verbal and written communication skills, enabling you to interact professionally with colleagues, clients, and external stakeholders. You are confident in drafting correspondence, managing enquiries, and facilitating clear information flow.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), with the ability to produce and manage documents, spreadsheets, and presentations.
• Tech savvy, comfortable using office equipment such as printers, copiers, phone systems, and visitor management tools.
• Polished and professional demeanor with a customer service and process improvement mindset
• Trusted to handle sensitive and confidential information with discretion
• You understand the importance of privacy and demonstrate sound judgement in managing confidential communications and records
• Experienced in coordinating meetings, travel arrangements, and events. You are detail-oriented and capable of managing logistics to ensure seamless execution and participant satisfaction.
• Prior experience supporting executives or senior leadership teams, including calendar management, meeting preparation, and administrative support. You are adept at anticipating needs and providing proactive assistance.
• Possession of a valid First Aid/CPR certification is considered an asset. Participation in Occupational Health and Safety (OH&S) Committee activities or related training is also valued, reflecting your commitment to workplace wellbeing and safety.

Hours of Work

• This is a Monday – Friday, in-office position

Diversity & Inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated. We welcome all applicants and encourage individuals who identify with any of the protected grounds under the human rights legislation to apply to any open role.

We are committed to fair and equitable hiring practices; our hiring and selection process is conducted in accordance with all employment legislation and the Human Rights Code of Canada. If you require accommodation during the hiring and selection process, please advise the recruiter or contact [e-mail].

Ready to take off with us? Apply today and help shape the future of aviation. We thank all applicants for their interest. Only those selected for an interview will be contacted.