Administrative Assistant - Vancouver

Ams Nw; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading HOA management company is seeking an Association Administrator in Vancouver. This full-time role involves managing administrative operations, coordinating communication between vendors and board members, and maintaining accurate records. Ideal candidates have over 1 year of coordination experience, excellent communication skills, and are comfortable in a fast-paced environment. The company offers robust benefits, including medical coverage and career development resources.

Benefits

Medical/Dental/Vision coverage

401(k) with company match

Career development opportunities

Flexible spending accounts

Qualifications

• 1+ year of administrative or project coordination experience, HOA experience is a plus.
• Strong attention to detail and ability to manage multiple priorities.
• Great communicator — written, verbal, and interpersonal.

Responsibilities

• Keep projects organized and communication flowing between stakeholders.
• Manage outgoing correspondence and maintain accurate records.
• Coordinate meeting logistics and track maintenance and compliance items.

Skills

Administrative coordination

Attention to detail

Communication skills

Tech-savvy

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Job Title: Association Administrator
Location: Vancouver, WA
Job Type: Full-time | Monday–Friday, 8:00 AM–5:00 PM
Pay: $21–$23 per hour (DOE)
Schedule: Flexible scheduling available after 90 days

Why Join AMS?

Growth Starts Here
We’re one of the fastest-growing HOA management companies in the Pacific Northwest. If you're looking to grow into roles like Association Business Manager, we’ll help you get there.

Training & Support from Day One
Whether you're a seasoned admin or just getting started in property management, we provide the tools, training, and team support to help you succeed.

People-First Culture
We’re all about collaboration, positivity, and shared success. Your ideas matter here.

Give Back While You Work
After 90 days, you’ll get paid volunteer time through our company’s TMG Cares program.

What You’ll Be Doing

Administrative Ops

Keep projects organized and communication flowing between vendors, owners, and board members

Manage outgoing correspondence, newsletters, reports, and email blasts

Proof, edit, and process association documents and maintain accurate records

Assist in collecting bids, creating work orders, and managing service providers

Coordinate meeting logistics and attend virtual or in-person board meetings when needed

Track and follow up on maintenance and compliance items

Communication & Data Management

Manage community websites and keep content up to date

Organize digital files, maintain databases, and log billable time

Respond to inquiries professionally and in a timely manner

What You Bring

1+ year of administrative or project coordination experience (HOA experience is a plus but not required)

Strong attention to detail and the ability to manage multiple priorities at once

Tech-savvy with solid skills in Word, Excel, and Outlook

Comfortable in a fast-paced, people-facing environment

Great communicator — written, verbal, and everything in between

What We Offer

Medical/Dental/Vision: 70–75% employer-paid

401(k) with Company Match: Eligible after 6 months

Career Development: Access to training, internal promotions, and $500/year in education reimbursement

Additional Benefits: Life insurance, AFLAC, short-term disability, flexible spending accounts, and more

Ready to Apply?

If you're looking for a stable role with growth potential and a team that supports you, we’d love to hear from you. Apply today and build a career that moves with you.