ADMA-Administrative Assistant

Lifemark; Edmonton; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading healthcare provider in Edmonton is looking for a casual/part-time Administrative Assistant. The role involves providing administrative support, handling correspondence, and ensuring the highest level of customer service. Ideal candidates will have relevant education and at least three years of experience in a client service or administrative role. The position offers flexible hours and a supportive work environment.

Qualifications

• 3 years’ experience working in a client service, administrative position, or medical facility.
• Proficient computer efficiency (Microsoft Office, Outlook, Internet, Adobe Acrobat).
• Ability to organize, multitask, prioritize and work under pressure.

Responsibilities

• Reception coverage and customer service.
• Data entry and record management.
• Maintaining office organization.

Skills

Client service experience

Administrative skills

Effective communication

Proficient in Microsoft Office

Education

Relevant post-secondary/community college education

Job description

Viewpoint Edmonton- Administrative Assistant

Location:

Viewpoint Edmonton, Suite 230 Meadowlark Health Centre, 8720-156 Street, Edmonton, AB T5R 5W9

Status:

Casual/Part-time

About Viewpoint

Viewpoint is the leading provider of high quality, defensible independent medical assessments. We are Canada’s largest IME company, delivering timely access to an extensive network of over 1,700 experienced and well-credentialed medical, psychological, and allied health professionals in over 300 physical locations across the country.

Our clients cross a diverse range of sectors, including life and health insurers, property and casualty insurers, the legal community, employers and government organizations.

About Administrative Assistant

As a casual/part-time administrative assistant at Viewpoint, you will provide flexible, part-time, administrative support, performing tasks such as answering phones, greeting visitors and offering assistance, handling correspondence, assisting with data entry, and maintaining office organization.

Key Responsibilities:

• Reception coverage, including greeting assessors, examinees, and visitors, and offering assistance to ensure the highest level of customer service
• Ensuring examinees are promptly checked in, assessors are notified, and all appropriate service forms are completed and signed
• Calling scheduled transportation for examinees, where applicable
• Notifying all appropriate parties of changes to appointments and any changes to the schedule
• Data entry
• Printing, scanning, uploading, photocopying, and filing documentation
• Record management
• Maintaining office organization
• Preparing assessment rooms for examinees
• Providing support to staff and management, including handling correspondence
• Answering phone calls promptly in a professional and welcoming manner
• Maintaining the highest level of privacy of personal information and personal health information
• Performing cross-functional responsibilities as assigned

Qualifications

• Relevant post-secondary/community college education
• 3 years’ experience working in a client service, administrative position, or medical facility
• Proficient computer efficiency (Microsoft Office, Outlook, Internet, Adobe Acrobat)
• Solid and effective verbal and written communication skills
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organize, multitask, prioritize and work under pressure

Viewpoint is an equal opportunities employer and welcomes applications from diverse candidates. We appreciate the time and effort you’ve taken to apply for this position and look forward to connecting with the right candidate soon!