Administrative Assistant

Internetwork Expert; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading engineering firm in Mississauga is seeking a highly motivated Administrative Assistant to support office and project tasks. This role offers the chance to shape duties in a growing office environment. Responsibilities include daily office management, project support, and communication with teams. Candidates should have 2 years of relevant experience and proficiency in Microsoft Office. Competitive compensation and comprehensive benefits are offered.

Benefits

Dental care

Extended health care

Life insurance

Paid time off

RRSP match

Qualifications

• 2 years of office experience in project support, administration, or as a receptionist.
• Proficient in Microsoft Office, specifically Word, Excel, and Outlook.
• Ability to take initiative and ownership of tasks.

Responsibilities

• Daily office duties including handling phone calls and visitor coordination.
• Assist with project setup and cost tracking support.
• Document control and SAP entry for projects.

Skills

Verbal communication

Written communication

Microsoft Office

Attention to detail

Adaptability

Tools

MS Office

JDE/SAP

Job description

Phasor Engineering Inc is a subsidiary of Quanta Services, Inc which is the leading specialty contractor with the largest and highly trained skilled workforce in North America – specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated “Administrative Assistant” to join our Mississauga, Ontario location to help with office and project tasks. This is a new role within a growing office, giving the successful candidate the opportunity to make the position their own.

Responsibilities

• Daily office duties including:
• Answering and directing phone calls
• Receiving visitors
• Assisting with employee queries
• Ordering and vendor invoice verification of Office supplies and inventory
• Travel bookings
• PPE and swags inventory
• Arranging meetings and room reservations
• Assist organizing client and team events
• Maintain office facilities and common areas
• Records scanning, filing and all other administrative tasks
• Assist Calgary Office (HQ) administration team as required
• Coordinate Incoming and Outgoing Mail & Shipments
• Assist with vendor callback process

• Project support duties
• Assist with project set up
• Support project cost tracking
• Support invoicing
• Permit applications and tracking
• SAP Entry
• Document control

Qualifications

• 2 years office experience in a project support, administration or receptionist role
• Proficient in MS Office, Word, Excel and Outlook
• Excellent verbal and written communication Skills
• Flexible and adaptable
• Able to take initiative and ownership of tasks
• Comfortable working individually and in a team
• Attention to detail
• Ability to prioritize tasks effectively
• Experience using JDE and/or SAP is an asset

Phasor Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce. While we appreciate all applications we receive and the applicant's interest in our company, only those who are selected for an interview will be contacted.

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program