Legal Administrative Assistant

Versaterm; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A global public safety solutions company is seeking a detail-oriented individual for a Paralegal role in Ottawa. This position focuses on vendor and compliance forms during the onboarding process, requiring strong organizational and communication skills. Preferred candidates have a background in Law Clerk or Paralegal programs. The role offers an opportunity to significantly contribute to community safety initiatives and requires a security clearance.

Benefits

Accommodations available upon request

Inclusive work environment

Qualifications

• Completion of, or current enrollment in, a Law Clerk or Paralegal program is preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Exceptional written and verbal communication skills required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Complete, review, and submit vendor and compliance forms.
• Analyze form requirements and ensure they align with company policies.
• Communicate with customer representatives for information exchanges.
• Prepare and organize legal correspondence and documents.
• Support the Legal team with miscellaneous tasks.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Education

Law Clerk/Paralegal diploma/certificate program

Tools

Microsoft Office Suite

Job description

Versaterm is a global public safety solutions company helping agencies transform how they serve their communities. Since 1977, we’ve been building an ecosystem of intuitive tools designed for public safety agencies, forensic labs, court systems, schools and other institutions. Through purposeful integrations and a selective growth strategy, we focus on improving workflows to help our customers achieve more efficient operations, better service and more just outcomes.

Our teams are driven by innovation, expertise and an unwavering commitment to customer success. As we continue to grow and expand our ecosystem, you’ll have the opportunity to contribute to solutions that enhance community safety and transform the future of public safety technology. If you’re passionate about making a meaningful difference, we’d love to hear from you.

The Role

We are seeking a detail-oriented and motivated individual with a law clerk or paralegal background (or currently enrolled in a law clerk/paralegal program) to join our Legal team. This role will focus on preparing and managing vendor and compliance forms as part of the customer onboarding and contract execution process. You may also occasionally be called to assist the legal team with larger projects.

What You Do

• Complete, review, and submit vendor and compliance forms required by customers as part of the contracting and onboarding process.
• Analyze form requirements, identify standard legal and compliance issues, and ensure submissions align with company policies.
• Communicate with customer representatives (by email or phone) to exchange required company information and respond to compliance-related inquiries.
• Prepare, organize, and manage legal correspondence and supporting documents.
• Provide document management and recordkeeping support for contracts and other legal files.
• Support the Legal team with miscellaneous tasks as needed.

What You Bring

• Completion of, or current enrollment in, a Law Clerk or Paralegal diploma/certificate program is preferred
• Strong organizational skills with excellent attention to detail and accuracy.
• Exceptional written and verbal communication skills, with a professional and client-focused approach.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Strong interpersonal skills with the ability to collaborate across departments and communicate with external stakeholders.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort with learning new systems.
• Previous legal, administrative, or office experience is considered an asset.

This position requires a security clearance from the Government of Canada. Candidates must be legally authorized to work in Canada and must successfully obtain and maintain a Reliability security clearance. Please note that specific customer contracts may impose additional security verification requirements. Obtaining and maintaining all required security clearances is a condition of employment. For more information on the Government of Canada\'s security screening process, please visit Public Services and Procurement Canada.

Versaterm is committed to building and supporting inclusion, diversity, and equity, and sustaining a barrier-free environment. Accommodations are available, on request, throughout all aspects of the selection process. These principles apply to the terms and conditions of employment at Versaterm. For detailed information on our accessibility policies, please contact [e-mail].