Junior Account Manager jobs in United Arab Emirates

Job Title: Office Manager for Accounting and Tax Advisory firm in Dubai

Overview: WellTax is an established and growing firm based in London (UK) and Dubai (UAE), which is looking for an Office Manager to join our office in Dubai (UAE). The ideal candidate will be responsible for supporting the team with compliance tasks, document management, scheduling, client communication, and providing assistance to the company’s partners with secretarial duties, travel arrangements, and other administrative tasks.

Responsibilities:

• Collect, organize, and scan receipts, invoices, and bank statements from clients and internal team (rarely needed)
• Coordinate with external bookkeepers/accountants for document flow or clarifications
• File and archive accounting records securely and systematically
• Maintain the fee tracker for extra activities and assist with invoice generation for recurring clients

• Maintain a central database of trade licenses, MOAs, share certificates, and other client company docs (ClickUp)
• Track renewal deadlines for licenses, visas, and compliance filings (internal or client-side)
• Organize and maintain KYC files for clients (scanned IDs, proof of address, company ownership documents, etc.)
• Follow up with clients for missing KYC items and log received docs
• Help ensure AML onboarding steps are completed (video call schedules, ID checks, form signing)
• Maintain templates for client engagement letters, declarations, and KYC forms
• Keep the KYC files for client printed in case they are required for government purposes

• Keep a tracker of Corporate Tax and VAT filing deadlines
• Maintain a database of CT registration statuses and TRNs for clients
• Assist in managing correspondence with FTA (e.g., scanning/sending letters, reminders for clarifications needed)
• Update details of client in government portal

• Schedule meetings and calls (with clients, auditors, FTA, etc.)
• Welcome clients to the office and ensure they are comfortably settled, offering a professional and friendly first point of contact
• Follow-up FTA requests via helpline
• Help manage project management app (e.g., SharePoint/ClickUp)
• Maintain SharePoint folder for proper filing of documents (internal and external)
• Log client communications for documentation purposes
• File and archive client folders
• Keep a database controlling ins and outs of client’s documents (Emirates ID)
• Handle basic office supplies inventory and purchasing (paper, printer cartridges, stationery, etc.)
• Provide support to the company’s partners in their day to day activities, including secretarial tasks, travel arrangements, and other administrative assistance

Requirements:

• Ability to work autonomously and handle tasks in a timely and precise manner.
• Accurate and detail-oriented.
• Confident and Team Player.
• Flexible and able to work in a fast-paced environment.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Previous experience in a secretarial or administrative role is preferred.
• Proficient in MS Excel.
• Fluency in English. Knowledge of Italian and/or Spanish is highly desirable.
• Valid driver's license and willingness to travel within the UAE.

Job Offer: Competitive salary based on experience.

Office Location: The One Tower, Barsha Heights, Dubai.

If you are an organized, proactive, and detail-oriented professional with a passion for providing administrative support in a client-facing environment, we encourage you to apply. Join our team and play a vital role in supporting the success and smooth operation of our office in Dubai!