Administrative Secretary jobs in United Arab Emirates

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional communication skills, excellent judgment, and the ability to manage a wide range of administrative and executive support tasks in a fast-paced and confidential environment.

Key Responsibilities

Executive Support

• Manage the CEO’s daily calendar, including scheduling appointments and coordinating internal and external meetings across various time zones.
• Prepare briefing materials, reports, and presentations for meetings, events, and business trips.
• Follow up with different departments to track the progress of ongoing projects and ensure timely completion.

Communication Management

• Draft, review, and manage professional correspondence on behalf of the CEO.
• Screen and prioritize incoming emails, phone calls, and meeting requests.
• Serve as a liaison between the CEO and senior executives, partners, and external stakeholders.

Confidential Project Coordination

• Handle sensitive information and projects with the highest level of discretion and confidentiality.
• Assist in research, documentation, and the execution of special projects, including business, philanthropic, or media-related initiatives.

Administrative Operations

• Maintain organized records, files, and contact databases.
• Coordinate administrative processes and collaborate with other departments and external agencies as needed.

Requirements

• Exceptional written and verbal communication skills in English.
• Proficient in Microsoft Office Suite, Google Workspace, and modern communication and collaboration tools.
• Proven ability to manage multiple tasks with a high degree of accuracy and professionalism.
• Strong organizational and time-management skills.
• Discreet, reliable, and trustworthy with the ability to handle confidential information.