Document Administrator

Wood; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

An international energy solutions provider is seeking an experienced Site Document Administrator for their Abu Dhabi location. The ideal candidate will have at least 10 years of experience in document control within engineering or project management environments. Proficiency in ACONEX and Microsoft Office Suite is essential. This role involves managing project documentation and ensuring quality and compliance across multi-disciplinary teams. Competitive remuneration and a commitment to diversity and professional development are offered.

Benefits

Competitive remuneration package

Medical Insurance

Group Life and Personal Accident Insurance

End of Service Gratuity

Employee Share Plan

Long Service Award

Professional development opportunities

Global connections within energy sector

Energy Transition Academy

Qualifications

• 10 years of experience in document control/document administration within engineering, construction, EPC, or project management.
• Strong understanding of document control processes and workflow management.
• Excellent organizational and time-management abilities.

Responsibilities

• Manage multi-discipline engineering, procurement, and construction documents.
• Ensure document accuracy and integrity throughout project lifecycle.
• Support project interfaces and engage with multi-disciplinary teams.

Skills

Document control processes

Engineering documentation standards

Time management

Interpersonal skills

ACONEX proficiency

Microsoft Office Suite

Education

Bachelor’s degree in business administration, Information Management, Engineering, or related discipline

Tools

ACONEX

Microsoft Office Suite

Job description

Overview

Wood is currently recruiting for an experienced Site Document Administrator as part of our Engineering team within our Oil, Gas & New Energies business based in Abu Dhabi, United Arab Emirates. Due to the nature of the projects and client expectation, the position will be fully based at site.

Remarkable people, trusted by clients to design and advance the world.

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don\'t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• Bachelor’s degree in business administration, Information Management, Engineering, or a related discipline.
• 10 years of experience in document control/document administration within engineering, construction, EPC, or project management environments.
• Prior experience with EPC Contractors, Operating Companies, or Engineering Consultancies.
• Strong understanding of document control processes, project documentation standards, and workflow management.
• Familiarity with project management principles and contract-related documentation.
• Proficient in ACONEX and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multi‑discipline engineering, procurement, and construction documents
• Excellent organizational, coordination, and time‑management abilities.
• Strong interpersonal and communication skills; fluent in written and spoken English.
• Ability to work under pressure, meet tight deadlines, and manage shifting priorities
• High attention to detail and ability to maintain document accuracy and integrity.
• Effective teamwork capability across multi‑disciplinary project teams.
• Strong leadership traits with the ability to support project interfaces when needed.