Administrative Secretary jobs in France

• * Office Management: Oversee day-to-day office operations, including maintaining office supplies, managing equipment, and ensuring a clean and organized work environment.
• * Documentation: Prepare, review, and manage various documents, including contracts, agreements, and property listings (Property finder, Dubizzle, Bayut).
• * Adhere to RERA rules and regulations (Full knowledge of Trakheesi). Prepare Tenancy contract, Form A, B, I, F.
• * Client Coordination: Serve as the first point of contact for clients and visitors, providing excellent customer service and directing inquiries to the appropriate team members.
• * Appointment Scheduling: Coordinate and schedule appointments, property viewings, and meetings for agents and managers. Manage calendars and ensure timely follow-up.
• * Database Management: Maintain and update the company’s CRM system and databases, ensuring that all client and property information is accurate and up-to-date.
• * Communication: Draft and distribute internal and external communications, including emails, memos, and reports. Ensure timely and effective communication with clients, vendors, and team members.
• * Marketing Support: Assist in the preparation and distribution of marketing materials, including brochures, flyers, and social media content. Support the execution of marketing campaigns and events.
• * Financial Administration: Handle basic financial tasks, such as processing invoices, tracking expenses, and preparing reports. Coordinate with the finance team to ensure accurate and timely financial record-keeping.
• * Compliance: Ensure adherence to company policies and procedures, including confidentiality and data protection standards.
• * Event Coordination: Assist in organizing and coordinating company events, property launches, and client appreciation activities.
• * Assist in developing and implementing HR and payroll policies and procedures tailored to the Real Estate industry.
• * Perform general administrative duties including filing, data entry, and managing correspondence.
• * Ability to handle the pressure situations
• * Must be available on flexible times for work
• * Full knowledge about all the developers in the UAE. Register the company with the developer and follow up for the payments.Qualifications:
• * Experience: Minimum of 1 years of experience in an administrative role, preferably within the real estate industry in the UAE.

Desired Candidate Profile

• Strong organizational skills with an ability to manage multiple priorities and deadlines effectively.
• 1 years of experience in an administrative role, showcasing the ability to thrive in a dynamic office environment.
• Knowledge of office management software and databases, enhancing productivity and task management.
• Ability to work independently and as part of a team, fostering collaboration and support among colleagues.

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