Administrative Secretary jobs in United Arab Emirates

SO/ is a coveted collection of hotels, rooted in the world of fashion. Making its stylish debut on the global hotel scene in 2011, SO/ continues to command attention with its avant‑garde design and creative approach to the world of luxury.

As a Telephone Operator at SO/ Uptown Dubai, you will be the first voice our guests hear and a vital link between hotel departments. Your role is to deliver efficient, warm, and personalized communication in line with SO/’s bold and stylish brand values. You will handle all internal and external calls with professionalism, ensuring prompt service, accurate messaging, and seamless guest experiences 24/7.

Key Responsibilities:

• Answer all incoming calls, internal and external, with a warm, engaging, and professional tone.
• Process guest requests, messages, wake‑up calls, and complaints efficiently and accurately.
• Transfer calls to the correct departments or guest rooms as appropriate.
• Log all calls, requests, and complaints in the system (e.g., Opera / HotSOS).
• Maintain up‑to‑date knowledge of hotel services, outlets, promotions, and emergency procedures.
• Follow standard operating procedures (SOPs) for lost & found, emergency calls, and VIP communication.
• Support communication between departments and assist in guest‑related coordination.
• Ensure guest privacy and security are maintained at all times.
• Handle wake‑up call requests precisely and follow up on missed calls.
• Work closely with Front Office, Concierge, Housekeeping, and Engineering to fulfill guest requests.

• Previous experience in a similar role in a luxury or lifestyle hotel environment preferred.
• Excellent communication skills in English (verbal & written); Arabic or other languages is a plus.
• Knowledge of hotel telephone systems (e.g., Avaya, Mitel) and property management systems (e.g., Opera).
• Exceptional guest service and telephone etiquette.
• Ability to multitask, stay calm under pressure, and handle confidential information.
• High attention to detail and accuracy in handling messages and requests.
• Flexible schedule, including night, weekend, and holiday shifts.
• A warm, energetic, and professional personality in line with SO/ brand identity.

Desirable Qualities:

• Passionate about lifestyle luxury hospitality and guest engagement.
• Tech‑savvy and comfortable using multiple systems.
• A proactive team player with a can‑do attitude.
• Ability to work independently and take initiative.
• Familiarity with Accor brand standards and Heartist culture is a plus.