Talent Acquisition Administrative Assistant

ITP Media Group; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading media company in Dubai is seeking a detail-oriented Administrative Assistant to support the Talent Acquisition team with various administrative tasks. The role involves scheduling interviews, maintaining candidate databases, assisting with job postings, and supporting the HR Director. The ideal candidate will have a relevant degree, experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. This position plays a crucial part in ensuring efficient recruitment processes.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources or a related field (preferred).
• Previous experience in an administrative or HR support role ideally within recruitment.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills both written and verbal.

Responsibilities

• Provide administrative support to the Talent Acquisition function within HR.
• Schedule and coordinate candidate interviews and assessments.
• Maintain and update recruitment databases and candidate tracking systems.
• Assist in preparing and publishing job postings.
• Support with CV screening and shortlisting when required.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Education

Bachelor's degree in Business Administration or related field

Job description

We are seeking a detail-oriented and proactive Administrative Assistant to support the Talent Acquisition team with daily operations. Based in Dubai this role will help ensure the smooth running of recruitment processes by managing scheduling coordination and administrative tasks while providing direct support to the HR Director and wider HR team.

Key Responsibilities

• Provide administrative support to the Talent Acquisition function within HR.
• Schedule and coordinate candidate interviews, assessments and follow-up communications.
• Maintain and update recruitment databases and candidate tracking systems.
• Assist in preparing and publishing job postings across recruitment platforms.
• Support with CV screening and shortlisting when required.
• Draft and prepare offer letters, employment contracts and onboarding documentation.
• Liaise with hiring managers and internal stakeholders to ensure timely communication and feedback.
• Manage calendars, organize meetings and handle correspondence for the HR Director and HR team.
• Compile recruitment reports and maintain accurate hiring metrics.
• Perform general administrative tasks including filing, data entry and document management.

Requirements

• Bachelor’s degree in Business Administration, Human Resources or a related field (preferred).
• Previous experience in an administrative or HR support role ideally within recruitment.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills both written and verbal.
• Professional, reliable and proactive with a positive attitude.