Admin Assistant

Blue Ocean Management Training & Consultancies; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A training and consultancy firm is seeking an Office Administrator to provide administrative support and enhance overall office efficiency. Responsibilities include greeting clients, managing information flow, and maintaining databases. Candidates should hold a Bachelor’s degree and have at least 2 years of experience in an administrative role. Strong proficiency in MS Office and excellent communication skills are essential. Benefits include health insurance, annual ticket to home country, and employment visa.

Benefits

Health Insurance

Annual Ticket to home country

Employment Visa

Qualifications

• Bachelor’s degree in any relevant field.
• Minimum 2 years of experience in an administrative or secretarial role.
• Strong proficiency in MS Office suite.

Responsibilities

• Greet customers and guests professionally upon arrival.
• Answer calls, handle course inquiries, and assist walk-in customers.
• Organize and coordinate meetings and events.

Skills

Organizational Skills

Communication

Customer Service

Problem-Solving

Adaptability

Education

Bachelor’s degree in any relevant field

Tools

MS Office suite

Job description

Overview

The Office Administrator provides administrative support to ensure smooth daily operations within the organization. This role streamlines processes, manages information flow, and supports team members across departments to enhance overall office efficiency.

Responsibilities

• Greet customers and guests professionally upon arrival.

• Answer calls, handle course inquiries, and assist walk-in customers.

• Manage courier requests and certificate collections.

• Provide administrative support to management.

• Organize and coordinate meetings and events.

• Maintain detailed internal databases and customer filing systems.

• Liaise with internal and external units for administrative tasks.

• Arrange training sessions and schedule events.

• Execute all administrative processes in line with company standards and policies.

• Perform clerical tasks as needed.

• Monitor and maintain office supplies and equipment inventory.

• Assist other departments with document preparation, data analysis, and project coordination.

Requirements

• Bachelor’s degree in any relevant field.

• Minimum 2 years of experience in an administrative or secretarial role.

• Strong proficiency in MS Office suite.

• Ability to thrive in a fast-paced environment.

Functional Competencies

• Organizational Skills: Prioritize tasks, manage time effectively, and maintain organized records.

• Communication: Excellent verbal/written skills with active listening to address concerns clearly.

• Customer Service: Deliver prompt, professional support with a friendly demeanor.

• Resource Management: Track supplies, procure materials, and ensure equipment maintenance.

• Technology Proficiency: Use LMS, databases, and office software; troubleshoot basic issues.

• Adaptability: Handle changing priorities and unexpected challenges flexibly.

• Problem-Solving: Identify issues, make decisions, and improve processes.

• Compliance: Adhere to safety, legal, and industry standards.

• Cross-Functional Collaboration: Work effectively across teams to support organizational goals.

Behavioral Competencies

• Service: Delight customers consistently.

• Passion: Bring energy to every task.

• Integrity: Build trust through honesty.

• Respect: Treat all equally, regardless of title.

• Innovation: Create value for customers.

• Teamwork: Unite for shared success.

Benefits

• Health Insurance

• Annual Ticket to home country

• Employment Visa