Administrative Assistant

Al Marwan Developments; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading real estate firm is seeking an Administrative Assistant in Sharjah to provide support in managing daily office operations. The role involves handling correspondence, maintaining records, assisting in organizing meetings, and drafting documents. Candidates should have a bachelor's degree and 2–3 years of experience in the real estate industry, possess excellent organizational and communication skills, and be fluent in Arabic and English. Familiarity with Google Workspace is essential, and owning a vehicle is required.

Qualifications

• 2–3 years of experience in the real estate industry.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Fluent in Arabic and English.

Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and update company records, databases, and filing systems.
• Assist in organizing company events, meetings, and appointments.
• Prepare and maintain various administrative documents, reports, and presentations.
• Communicate with internal and external stakeholders, including clients, vendors, and partners.

Skills

Organizational skills

Time management skills

Verbal communication

Written communication

Knowledge of Google Workspace

Attention to detail

Discretion

Flexibility

Fluency in Arabic and English

Education

Bachelor’s degree or relevant administrative qualification

Tools

Google Workspace

Yardi or other property management systems

Job description

Who are we:

Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, developments, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Role Overview:

As Administrative Assistant, you will provide support to the administrative department and assist in managing daily office operations. Collaborate with various teams, maintain office systems, and ensure efficient workflow. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Responsibilities:

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and update company records, databases, and filing systems.
• Assist in organizing company events, meetings, and appointments.
• Prepare and maintain various administrative documents, reports, and presentations.
• Compile data and generate reports as required by the management.
• Assist in preparing meeting agendas and taking minutes during meetings.
• Assist in drafting and proofreading documents, including memos, letters, and other communication materials.
• Communicate with internal and external stakeholders, including clients, vendors, and partners.
• Respond to inquiries and provide information when necessary.
• Ensure the smooth running of the office by coordinating maintenance requests, repairs, and other facility-related tasks.
• Monitor office supplies inventory and place orders when necessary.
• Provide administrative support to the management team, including calendar management, scheduling appointments, and coordinating meetings.
• Assist in preparing presentations, reports, and other materials for management meetings.

Requirements:

• Bachelor’s degree or relevant administrative qualification (preferred)
• 2–3 years of experience in the real estate industry
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong working knowledge of Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Calendar, Chat, Meet)
• Attention to detail and ability to handle multiple tasks simultaneously.
• Discretion in handling confidential information.
• Flexibility and adaptability to changing priorities and tasks.
• Fluent in Arabic and English.
• Experience with Yardi or other property management systems is a plus
• Own vehicle is required
• Willingness to work across different Sharjah locations when required