Admin Assistant jobs in Germany

• Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company's values.
• Manage a multi-line phone system, ensuring all calls are answered promptly and directed to the appropriate personnel or department efficiently.
• Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.
• Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.
• Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.
• Assist with administrative tasks such as data entry, filing, and maintaining office supply inventory to support overall office operations.
• Provide information about the organization's services and programs to visitors, ensuring they receive accurate and helpful guidance.
• Collect cheques and invoices received, contact the concerned department, and arrange for processing.
• Forward emails received in the info inbox to the concerned department or persons.

• Fluency in English is mandatory; proficiency in additional languages is highly desirable to cater to a diverse clientele.
• Strong computer skills, including proficiency in Microsoft Office Suite and familiarity with office equipment such as printers and fax machines.
• Excellent verbal and written communication skills, capable of conveying information clearly and concisely to various audiences.
• A friendly and approachable personality, exhibiting patience and understanding when dealing with customer inquiries or concerns.
• Application Process: All applications received through the company’s official email will be forwarded to the concerned department.
• Preferred age range: 20 to 26 years.
• Open to female candidates only, due to the nature of the role.
• Candidates on a visit visa or sponsored visa who are available for immediate joining will be given preference.
• Priority will be given to freshers or candidates with minimal work experience.

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Siraj International Aluminium & Glass LLC

A leading provider of architectural enveloping solutions in the Middle East and Africa since 1988.