Assistant Office Manager

Info Resume Edge; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading administrative company in Dubai is seeking an Assistant Office Manager to support daily operations, maintain organization, and oversee office staff. The ideal candidate will have a Bachelor's degree in Business Administration and strong multitasking and communication skills. Experience in office administration is required. This position offers the opportunity to enhance your skills in a dynamic work environment.

Qualifications

• Proven experience in office administration or as an Office Assistant / Coordinator.
• Strong communication and interpersonal skills.
• Familiarity with office management procedures and basic accounting principles is a plus.

Responsibilities

• Assist in managing office operations and administrative tasks.
• Coordinate with vendors, service providers, and building management.
• Maintain organized filing systems (digital and physical).
• Support HR and finance departments with administrative documentation.
• Supervise office support staff, including receptionists and clerks.

Skills

Multitasking

Communication

Organizational skills

Attention to detail

Problem-solving

Education

Bachelors degree in Business Administration or related field

Tools

MS Office Suite

Job description

Job Summary

The Assistant Office Manager supports the Office Manager in overseeing daily administrative operations, ensuring smooth functioning of the office, and maintaining a productive and organized workplace environment. This role requires strong multitasking, communication, and organizational skills.

Responsibilities

• Assist in managing office operations and administrative tasks
• Coordinate with vendors, service providers, and building management
• Monitor office supplies and place orders when necessary
• Maintain organized filing systems (digital and physical)
• Support HR and finance departments with administrative documentation
• Supervise office support staff, including receptionists and clerks
• Handle scheduling, meetings, and travel arrangements for executives
• Ensure compliance with company policies and safety regulations
• Help onboard new employees and maintain employee records
• Assist in preparing reports, presentations, and internal communications

Qualifications

• Bachelors degree in Business Administration, Management, or related field
• Proven experience in office administration or as an Office Assistant / Coordinator
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with office management procedures and basic accounting principles is a plus

Preferred Attributes

• Attention to detail and problem-solving mindset
• Ability to work independently and as part of a team
• Professional attitude and appearance
• Discretion and confidentiality in handling sensitive information