Administrative Coordinator

Diocese of Camden; Dubai; On-site; AED 173,000 - 181,000; Full time

Job summary

A non-profit organization in Dubai is seeking an Administrative Coordinator. The role involves supporting the Director, managing departmental schedules, and providing exceptional customer service. Ideal candidates will have experience in administrative roles, strong communication skills, and proficiency in Microsoft Office tools. A competitive salary and excellent benefits are offered.

Benefits

Competitive salary

Medical, dental, and vision benefits

403b Plan eligibility

Paid holidays

Sick leave and vacation

Qualifications

• High school graduate; some higher education a plus.
• Demonstrated written and oral communication skills.
• Minimum five years administrative and/or clerical experience.
• Experience working for church or a non-profit organization.
• Computer literate with strong proficiency in Microsoft Office.

Responsibilities

• Prepare correspondence, mail merges, and reports.
• Process accounts payable and follow up with vendors.
• Coordinate with finance and legal on special gifts.
• Assist with stewardship bulletins and announcements.
• Manage Mass request process with Cathedral.
• Schedule and coordinate staff meetings.
• Order office supplies and assist with planned giving.

Skills

Written and oral communication skills

Ability to work independently

Ability to work in a team

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Education

High school diploma

Some higher education

Five years administrative experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Raiser’s Edge software

Job description

The Administrative Coordinator for the Development Department supports the Director and coordinates the processes and procedures involved in the administration of the Department, while personally implementing some of those processes. The coordinator is committed to providing the highest quality customer service to donors and internal and external customers. The candidate multi-tasks in a highly active environment and projects a professional, relational image in all interactions with donors, customers and co-workers. The coordinator manages the department schedule for meetings, activities and reporting, and assists with the phones, data tasks and reporting responsibilities as needed.

ESSENTIAL DUTIES AND RESPONSIBLILITES

• Major Administrative Duties. Prepares correspondence, mail merges, reports, and other printed and presentation materials. Provides assistance with South Jersey Catholic Ministries Appeal and Event Gift communications, reminders, acknowledgments, reports and electronic gift processing.
• Accounts payable. Internal processing of transmittals and follow-up with vendors and department employees for reimbursement.
• Special Gift Processing: Stock, IRA and Estate Gifts. Coordinate with finance and legal department as needed for processing and tracking special gifts and acknowledgments.
• Stewardship. Assist Stewardship Director with Diocesan Stewardship Bulletin Announcements and Petitions and with ordering of Stewardship materials.
• Monthly Masses. Manage Mass request process with Cathedral.
• Staff and Planning Meetings. Schedule staff meetings, take and process minutes; Coordinate with Director to prepare agenda and meeting materials for these and Diocesan meetings.
• Other Administrative Duties. Order office supplies. Assist with Planned Giving administration; share in the screening and answering of phone calls.
• Credit card reconcile for Director of Development’s monthly statement and transmittal preparation.
• Postage Permit Reconcile at the end of every month – print out all costs for the month and identify cost center and program.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High school graduate; some higher education a plus.
• Demonstrated written and oral communication skills.
• Demonstrated ability to work independently and as a team.
• Minimum five years administrative and/or clerical experience.
• Experience working for church or a non-profit organization.
• Computer literate with strong proficiency in Microsoft Outlook, Word, Excel, and Power Point.

• (Able to create and merge data with form letters and create spreadsheets, charts, workbooks, presentations and reports, and use formulas in Excel).

• Knowledge of Raiser’s Edge software a significant plus.

We offer a competitive salary of $47,125 to 49,125. Excellent benefits which include medical, dental and vision. Eligibility in benefit plans begin the first of the month following 60 days of employment. Six (6) days of sick leave; two (2) weeks of vacation accrued throughout the year; Company Paid Holidays and a 403b Plan that employees are eligible to join.