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1,165
Admin Assistant jobs in United Arab Emirates
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Personal Assistant / Secretary - Ras Al Khaimah, UAE
COREcruitment
Ras Al Khaimah
On-site
AED 60,000 - 120,000
11 days ago
Business Development / Executive Assistant (Mandarin & English)
REAL ONE COMPUTERS TRADING LLC
Dubai
On-site
AED 120,000 - 200,000
11 days ago
Executive Assistant - مساعد تنفيذي
University of Khorfakkan
Khor Fakkan
On-site
AED 60,000 - 120,000
11 days ago
Discover more opportunities than anywhere else. Find more jobs nowFront Office Agent - Emirati Talent
Minor International
Abu Dhabi
On-site
AED 60,000 - 120,000
11 days ago
Connect with headhunters to apply for similar jobsGuest Experience Host & VIP Relations Specialist
Sofitel
Ras Al Khaimah
On-site
AED 60,000 - 120,000
12 days ago
Indonesian Games Presenter - Dynamic On-Camera Host in UAE
The lemon Consulting
Ras Al Khaimah
On-site
AED 60,000 - 120,000
13 days ago
Arabic-Speaking Junior Account Manager - Growth & Retention
Fresha
Dubai
On-site
AED 70,000 - 90,000
13 days ago
Luxury Front Office Manager - VIP Guest Services Lead
Four Seasons
Abu Dhabi
On-site
AED 60,000 - 120,000
14 days ago
Executive Assistant to the Managing Director (MD)
Aegis Group
Dubai
On-site
AED 60,000 - 120,000
14 days ago
Waiter/ Host - Semi Fine Dining
Independent Food Company
United Arab Emirates
On-site
AED 60,000 - 120,000
14 days ago
Senior Executive Assistant to the Executive Director
EXANTE
Dubai
On-site
AED 100,000 - 150,000
15 days ago
Executive Assistant to MD - Global Ops in Dubai
Aegis Group
Dubai
On-site
AED 60,000 - 120,000
15 days ago
Executive Assistant - To the Chairperson
Meraki Group
Dubai
On-site
AED 60,000 - 120,000
Full time
11 days ago
Job summary
A prominent organization in Dubai is seeking an Executive Assistant to provide comprehensive support to the Chairperson. The role involves managing a busy calendar, coordinating travel activities, and maintaining confidentiality while representing the office professionally. Ideal candidates will have 2-5 years of experience, strong organizational skills, and must have experience working in the UAE.
Qualifications
- 2-5 years of experience as an Executive Assistant, preferably for a senior executive.
- Experience managing complex schedules and high-level correspondence.
- Great command of English.
- UAE experience is essential.
Responsibilities
- Manage the Chairperson's calendar and schedule meetings.
- Act as a liaison with stakeholders and draft official documents.
- Plan and organize travel itineraries and logistics.
- Maintain office systems and support projects.
- Handle procurement for the Chairperson's office.
- Manage sensitive information with discretion.
Skills
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High level of discretion and integrity
Proficiency in MS Office
Strong interpersonal skills
Ability to work under pressure
Job description
Key Responsibilities
- Executive Support:
- Manage the Chairperson's calendar, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, briefing materials, and presentations.
- Handle correspondence, emails, and calls on behalf of the Chairperson.
- Track and follow up on key decisions, tasks, and projects.
- Communication & Coordination:
- Act as a liaison between the Chairperson and internal/external stakeholders.
- Draft and proofread letters, reports, and official documents.
- Coordinate with senior leadership and department heads to ensure smooth information flow.
- Travel & Logistics Management:
- Plan and organize domestic and international travel itineraries.
- Manage travel documentation, accommodation, and logistics.
- Office & Project Management:
- Maintain the Chairperson's office systems, databases, and confidential records.
- Support the Chairperson in project follow-ups, deadlines, and deliverables.
- Handle special assignments, research, and reports as directed.
- Procurement & Event Management:
- Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office.
- Manage events at the office/site or any celebrations or property launchs.
- Confidentiality & Professionalism:
- Manage sensitive information with absolute discretion.
- Represent the Chairperson's office with professionalism, diplomacy, and integrity.
Key Skills & Competencies
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and emotional intelligence.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and stakeholder management skills.
- Ability to work under pressure and meet tight deadlines
Requirements
Qualifications & Experience
- Only 2-5 years of experience as an Executive Assistant, preferably supporting a Chairperson, CEO, MD or senior executive.
- Experience in managing complex schedules, international travel, and high-level correspondence.
- Great command over English
- UAE experience is a must
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.