Executive Assistant - Dubai DET

Qureos Inc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A reputable company in Dubai is seeking an Administrative Assistant to provide support to the CEO. The role involves organizing office operations, managing the CEO's calendar, and handling correspondence. Ideal candidates should be proficient in English and Arabic, and skilled in MS Office. If you have excellent organizational skills and a proactive approach, we invite you to apply for this opportunity.

Qualifications

• Skills in effective communication and correspondence.
• Ability to manage scheduling and calendar for multiple appointments.
• Experience in organizing meetings and events.

Responsibilities

• Provide administrative support to CEO by organizing office operations.
• Compose and proofread correspondence using office software.
• Schedule appointments and manage the CEO's calendar.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Knowledge :

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective :

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities :

Office Correspondence :

• Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to department’s team members;
• Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc

Calendar Management :

• Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
• Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events :

• Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;

Records Management :

• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents, records, and reports.