Office Administrator (Local Nationals only)

Enerflex; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A global energy solutions provider is looking for an Administrative Assistant in Sharjah. Responsibilities include greeting visitors, managing calls, and arranging travel. The ideal candidate should have a high school diploma, be proficient in Microsoft Office, and possess strong organizational skills. Fluency in English is crucial, and knowledge of Arabic is an advantage. Join a company committed to integrity and rewarding its employees.

Benefits

Competitive wages

Extensive rewards programs

Inclusive work environment

Qualifications

• Ability to multi-task, prioritize, and work efficiently under pressure.
• Excellent communication with a positive attitude and high integrity.
• Fluency in Arabic is a plus.

Responsibilities

• Greet visitors and ensure they are signed in and directed accordingly.
• Answer and transfer calls professionally.
• Handle employee travel arrangements, booking flights and hotels.
• Draft and send company letters, maintaining the Letter Log.
• Arrange meetings, coordinating resources and materials.
• Process administrative-related invoices accurately.
• Monitor office supplies to ensure stock availability.
• Assist with document courier services and maintain logs.

Skills

Microsoft Office proficiency

Fluent English (written and spoken)

Interpersonal skills

Organizational skills

Education

Minimum High School diploma or equivalent

Some college experience preferred

Job description

Summary

Responsible for various administrative tasks, greeting visitors, and answering telephones. Additionally, assist multiple departments with travel, meeting arrangements, and other job requirements when needed.

Principal Responsibilities and Duties

• Greet visitors with a positive attitude, ensure they are signed in, and direct them to the appropriate location
• Answer and transfer calls in a pleasant, professional, and timely manner
• Handle employee travel arrangements, including booking flights, car rentals, and hotels, and coordinate with colleagues in other entities when needed
• Draft, stamp, and send company letters, ensuring the Letter Log is updated and accurate
• Arrange company meetings for assigned departments, coordinating conference rooms and food as needed
• Collaborate with the employee engagement committee to organize event locations and materials, ensuring they are communicated through the correct channels
• Process administrative-related invoices and forward them to the finance department with the appropriate approvals and coding
• Ensure business cards and nameplates are prepared and issued as requested
• Handle emails (e.g., RFQ, ITT, EOI, and vendor invoices), forwarding relevant messages to the appropriate departments or individuals.
• Coordinate document courier services, package pickups, and distributions, keeping accurate logs
• Monitor office supplies and materials to ensure stock availability at all times
• Work with procurement to register new vendors and raise SAP PRs as necessary
• Assist with PRO work and other team projects as needed
• Coordinate internal and external events, preparing necessary training supplies when requested
• Schedule pest control, maintenance, and waste collection with third-party vendors as needed
• Record minutes of meetings, and prepare presentations and reports as required by management
• Comply with all Enerflex HR, Quality, HSE, and all the Company policies, procedures, processes, work instructions and guidelines
• Perform all other duties as assigned by Supervisor / Manager

Qualifications

• Minimum High School diploma or equivalent required; some college experience preferred
• Intermediate skill level for Microsoft office products
• Fluent in English command (written and spoken). Arabic is a plus
• Ability to multi-task, prioritize, take initiative, and work efficiently under pressure
• Excellent interpersonal, communication, and organizational skills, with a positive attitude and high integrity

Physical Requirements

Office base environment. Flexibility is required.

About Us

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.