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Projects Administrator
Job summary
A retail operations company in KwaZulu-Natal seeks a Projects Administrator to support planning, coordination, and execution of operational projects. The ideal candidate will be well-organized, possess strong communication skills, and have a relevant qualification in project management or administration. They will be responsible for maintaining project schedules and coordinating with internal teams. Experience in retail or food sectors is preferred. This role involves a proactive approach and managing multiple tasks effectively.
Qualifications
- Proven experience in an administrative or project support role, preferably in retail or food industry.
- Ability to manage multiple tasks simultaneously.
- Interest in food, spices, or specialty retail is highly desirable.
Responsibilities
- Assist in planning and tracking all projects.
- Maintain project schedules, task lists, and documentation.
- Coordinate with internal teams and suppliers to ensure smooth execution.
Skills
Education
Tools
The Projects Administrator supports the planning, coordination, and execution of operational and retail projects within Gorimas. This role ensures projects—such as new store launches, store improvements, in‑house projects—are delivered on time, within scope, and aligned with brand standards.
- Assist in planning and tracking all projects
- Maintain project schedules, task lists, and documentation
- Coordinate with internal teams, suppliers, and contractors to ensure smooth execution
- Monitor project progress and flag risks or delays to management
- Break down large projects into actionable tasks, assist with project plans, and set timelines
- Identify and report potential issues or risks to the Project Manager to keep the project on track
- Prepare reports, presentations, and project updates
- Maintain organized digital and physical filing systems
- Handle project‑related correspondence and meeting notes
- Support budgeting, invoicing, and expense tracking for projects
- Monitor expenditure, track expenses, and assist the Project Manager with budget forecasting
- Organize meetings, take minutes, manage calendars, and track key milestones
- Liaise with service providers for quotations, pricing, lead times, and deliveries
- Assist with inventory‑related projects
- Support launches and compliance documentation
- Help coordinate movements in‑store via internal stakeholders
- Act as a central point of contact for project‑related queries
- Communicate timelines and expectations clearly across teams
- Support training coordination for new processes or products
- Act as a liaison between team members, stakeholders, and vendors to ensure smooth, efficient workflow
- Degree or Qualification in Project Management or Administration
- Proven experience in an administrative or project support role (retail or food industry preferred)
- Strong organizational and time‑management skills
- Excellent written and verbal communication
- Attention to detail and ability to manage multiple tasks simultaneously
- Proficiency in MS Office / Google Workspace; project tools will be advantageous
- Interest in food, spices, or specialty retail is highly desirable
- Proactive and solution focused
- Reliable and well‑organized
- Comfortable working in a fast‑paced retail environment
- Team‑oriented with a positive, flexible attitude
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.