Document Control jobs in South Africa

1.Ensure effective Management of the Production Shift.

• Provide input to the sections Production Plan.
• Ensure compliance with production / output, SHERQ and PSM targets within shift.
• Manage the relief schedule in line with annual leave and training plans for Senior Process Controllers and Process Controllers.
• Ensure that all staff within their own shifts are aware of the monthly operational plan / requirements.
• Implement all measurement mechanisms developed within own shifts.
• Monitor progress to ensure successful implementation of plans and achievement of targets.
• Report on any deviation within the system that affects the achievement of the shifts targets. This will include effective reporting of the sections asset utilization.
• Report on cost variances, raw material variances and system deviations to the section manager on a shift basis.
• Produce progress and information reports according to requirements and timelines.
• Prepare and submit unit reports or ad hoc reports to the Section Manager and Production Management Team as and when required.
• Attend Departmental meetings, provide input to problem resolution and take steps to break down barriers that hinder progress.
• Supervise shift production activities and quality assures all production output.
• Implement set relevant ISO standards for NCP Plant Production.
• Identify possible problems within current systems and make recommendations to the
• Unit section Manager regarding improvements to current systems, processes and
• Participate in incident / accident investigations, HAZOP studies and daily production meetings as required.
• Ensure training of production staff on all systems, policies and procedures to minimize non-conformances.
• Ensure compliance within the shift to ISO system.
• Ensure that all practices are aligned with required SHE legislation, standards and policies.
• Ensure that all shifts related systems and procedures used are legally compliant and integrated with other organizational systems.
• Ensure compliance with all the appropriate control systems in place to manage section related resources and assets.
• Ensure that staff is declared competent to do the required work (compliance to legislation, policies and procedures).
• Implementation of Lean manufacturing systems and ensure compliance thereof (Statistical process control, Visual management, 5s, A3, A4, 8D, SMED).
• Generate daily shift reports depicting site HCl production, Hypo production, Ferric / ferrous production and Plastichlor production.

2.Effective Management of Production Efficiencies.

• Act as an information source on the plant for production, procedures, guidelines etc.
• Checks and approves process data, e.g. quantities produced, raw materials consumption and ensures production information is updated and correct.
• Communicates data with management during weekends and holidays.
• Use production data to generate asset utilization reports, downtime reports and raw material variance reports daily.
• Uses production data to generate asset utilization reports, downtime reports and raw material variance formal reports on a monthly basis.
• Manage production output.
• Manage the production teams on a shift basis
• Co-ordinate the distribution of activities in conjunction with Shift personnel in accordance with the production plan.
• Manage plant shutdown, start-up and shutdown activities.
• Manage and respond to site emergencies in a safe and timely manner.
• Identify breakdowns and problems on the production floor as quickly as possible.
• Support or manage process-based fault analyses.
• Determine and report on the causes of deviations.
• Carry out Root Cause Analysis and introduce counter measures.
• Communicate with the Process Engineering representatives to consider future permanent changes to the plant.
• Ensure that scheduled maintenance occurs as per plant plan.
• Maintain operations data, such as time, production, and cost records, and prepare management reports of production results.
• Determine risks within the Production shift and develop mitigation steps
• Investigate and write detailed reports on any incident and deviations (Output, Quality) on the system

3.Achievement and management of shift plans and resources.

• Manage and monitor financial risks within the shift.
• Manage of shift human resources.
• Provide information to the Northern Plants Manager regarding people and other resourcing needs.
• Communicates effectively to ensure that production targets are met
• Communicate and explain the impact of Management decisions on the shift.
• Ensure that staff are inducted and trained within the shift.
• Ensure that staff is declared competent to do the required work (compliance with legislation).
• Ensure that employees have clear work expectations and goals as set out in the Performance Management process.
• Continuously monitor shift personnel, plant parameters, and take corrective action on time according to input into Moodi system and Laboratory results.
• Conduct performance appraisals as per policy requirements.
• Ensure the provision of on-the-job training to staff when liaising with Human Resources has identified gaps with regard to required competencies.
• Provide general training needs to Human Resources monthly.
• Develop relevant work schedules monthly to ensure that all work within the shifts is covered.
• Manage overtime costs (minimize the costs) and abuse of sick leave
• Participate in the selection / promotion process.
• Manage and resolve conflict between employees.
• Ensure proper disciplinary and grievance procedure are implemented within own shifts.
• Assist with the conducting of disciplinary hearings as required.
• Manage and control time and attendance of personnel.
• Ensure that all work completed by staff within the shift is correct.
• Ensure that all work is completed within legal, regulatory and company requirements.

4.Ensure Environmental Health and Safety objectives and targets are met.

• Ensure maintenance of files, such as hazardous waste databases, chemical usage data, personnel exposure information, or diagrams showing equipment locations
• Ensure development of recommendations to control or eliminate unsafe conditions at workplaces or public facilities
• Ensure compliance with standard operating procedures
• Reduction and elimination of spills and emissions
• Implementation on a shift basis of SHEQ corrective and preventative actions
• Responsible for safe making of equipment prior to maintenance, including completion of HIRA, Issue based Risk assessments and Issuing of Hot & Cold / Confined space work permits as Authorized or Designated official.
• Conduct / Initiate A3 reports on EHS & PSM incidents on shift.
• Participating in Internal and External audits.

5.Ensure Business Quality objectives and targets are met.

• Ensure compliance with quality objectives and targets
• Ensure proper document control and maintenance thereof within the section
• Ensure compliance with standard operating procedures
• Ensure compliance with all plant startup, shutdown and operational checklists.
• Ensure quality incidents are reported on time
• Ensure shift reports are written and submitted to Northern Plants Manager on time
• Assist the Eaglebrook Process controller to clean the filter press unit.
• Assist the HCl burners Process controller to start the HCl burners
• Help with other tasks in the plant as may be necessary and for which the Senior Process controller and Process Controllers are not capable of performing alone.
• Responsible for the housekeeping / 5s of Northern plants. Including the completion of monthly 5s reports.
• Carry out all lawful and reasonable instructions given to the incumbent

6.SHEQ Responsibilities & Personal responsibility and Authority

• Take responsible care of the health and safety of himself and of other people who may be affected by his acts or omissions.
• As regards any duty or requirement imposed on his employer or any other person by the Act, co-operate with such employer or person to enable that duty or requirement to be performed or complied with.
• No person shall intentionally or recklessly interfere with damage or misuse anything which is provided in the interest of health or safety.
• Personal Responsibility and Authority
• Every employee shall be at work :
• Take care of his / her own safety and of other people.
• Prevent, reduce, reuse and recycle waste.
• Prevent poor quality performance from occurring.
• Comply with all applicable SHEQ legislation, NCP SHERQ Policy and related NCP procedures, processes and work instructions.
• Obey employer SHEQ rules and procedures.
• Be aware of the SHEQ hazards, risks, aspects and impacts.
• Report any hazards or risks.
• Report any SHEQ incidents which may affect change.
• Act within ones ability
• Proactively recognizes threats to continuous improvement, the environment, health and safety of oneself and of others.
• The ability to remove oneself from situations that he / she considers a present, imminent and danger to their life and / or health by following NCPs shutdown procedures and / or emergency procedures as prescribed by the OSH ACT No. 85 of 1993 Clause 14 General duties of employees at work and Clause 6 MHI Regulations
• Knowledge of relevant Health and Safety and Quality Legislation
• Knowledge of chemical manufacturing processes Competency and Knowledge / Experience in Hypo, ferric, PLX and HCL plants / production / Manufacturing process.
• OHS Legal Liability
• Knowledge of ISO standards
• Computer Skills MS Office (Word, Excel and Outlook) as well as Moodi and SAP.
• Planning and organizing
• Communication.
• Confidentiality
• Attention to Detail
• Results Driven
• Auditing processes
• Risks Assessment

Experience

• 5-10 years production experience in a Manufacturing environment.
• 3-5 years management experience.
• Extensive knowledge of all relevant Legislative and Regulatory frameworks within this area of work.

Qualifications :

• Grade 12 with Mathematics and science.
• NQF level 4 Chemical Operations (Advantageous)
• National Diploma Chemical / Mechanical / Industrial Engineering
• or Operations / Production Management (advantageous).
• First Line Management Certificate Advantageous

Reporting structure :

This position reports to the Secondary Manufacturing Manager.

Personal Circumstances :

Must be able to obtain a satisfactory medical report from the companies medical centre.

Will be required to work shifts.

Other requirements : Please ensure :

• That the reference number and / or position name of this advertisement is quoted on your application form.
• That recently certified copies of all qualifications referred to on your application form and cv, are submitted.
• Please attach a copy of your most recent payslip. We regret we cannot consider any applications received without this information.
• Failure to comply with the above requirements will result in your application being disqualified.
• Persons with disabilities are encouraged to apply, should the applicant be successful the incumbent will be reasonably accommodated depending on the inherent requirements of the job.
• All applicants are thanked in advance for showing interest however correspondences will only be entered into with the shortlisted candidates.