Projects Administrator

MANCOSA PTY LTD; KwaZulu-Natal; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A retail operations company in KwaZulu-Natal seeks a Projects Administrator to support planning, coordination, and execution of operational projects. The ideal candidate will be well-organized, possess strong communication skills, and have a relevant qualification in project management or administration. They will be responsible for maintaining project schedules and coordinating with internal teams. Experience in retail or food sectors is preferred. This role involves a proactive approach and managing multiple tasks effectively.

Qualifications

• Proven experience in an administrative or project support role, preferably in retail or food industry.
• Ability to manage multiple tasks simultaneously.
• Interest in food, spices, or specialty retail is highly desirable.

Responsibilities

• Assist in planning and tracking all projects.
• Maintain project schedules, task lists, and documentation.
• Coordinate with internal teams and suppliers to ensure smooth execution.

Skills

Strong organizational and time‑management skills

Excellent written and verbal communication

Attention to detail

Proficiency in MS Office / Google Workspace

Education

Degree or Qualification in Project Management or Administration

Tools

Project management tools

Job description

Job Overview

The Projects Administrator supports the planning, coordination, and execution of operational and retail projects within Gorimas. This role ensures projects—such as new store launches, store improvements, in‑house projects—are delivered on time, within scope, and aligned with brand standards.

Key Responsibilities

• Assist in planning and tracking all projects
• Maintain project schedules, task lists, and documentation
• Coordinate with internal teams, suppliers, and contractors to ensure smooth execution
• Monitor project progress and flag risks or delays to management
• Break down large projects into actionable tasks, assist with project plans, and set timelines
• Identify and report potential issues or risks to the Project Manager to keep the project on track
• Prepare reports, presentations, and project updates
• Maintain organized digital and physical filing systems
• Handle project‑related correspondence and meeting notes
• Support budgeting, invoicing, and expense tracking for projects
• Monitor expenditure, track expenses, and assist the Project Manager with budget forecasting
• Organize meetings, take minutes, manage calendars, and track key milestones

Retail & Operations Support

• Liaise with service providers for quotations, pricing, lead times, and deliveries
• Assist with inventory‑related projects
• Support launches and compliance documentation
• Help coordinate movements in‑store via internal stakeholders

Communication & Coordination

• Act as a central point of contact for project‑related queries
• Communicate timelines and expectations clearly across teams
• Support training coordination for new processes or products
• Act as a liaison between team members, stakeholders, and vendors to ensure smooth, efficient workflow

Skills & Qualifications

• Degree or Qualification in Project Management or Administration
• Proven experience in an administrative or project support role (retail or food industry preferred)
• Strong organizational and time‑management skills
• Excellent written and verbal communication
• Attention to detail and ability to manage multiple tasks simultaneously
• Proficiency in MS Office / Google Workspace; project tools will be advantageous
• Interest in food, spices, or specialty retail is highly desirable

Personal Attributes

• Proactive and solution focused
• Reliable and well‑organized
• Comfortable working in a fast‑paced retail environment
• Team‑oriented with a positive, flexible attitude