Typing jobs in United States
Litigation Secretary
Manpower SA (Pty) Ltd
Senior Legal Secretary Personal Assistant to Managing Director
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Broll Property Group
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Personal Assistant - DFC JHB North
Discovery Limited
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LITIGATION SECRETARY - RAF (WHITE RIVER)
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Client Service Coordinator
University of Fort Hare
Administrative Assistant
Xneelo
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Datafin IT Recruitment
Legal Secretary
Job summary
A leading law firm in South Africa is seeking an experienced office administrator to run a highly efficient office with effective administration systems. The role involves managing diary and email communications, coordinating travel arrangements, and maintaining effective documentation practices. Candidates should possess a Matric Certificate, have at least 5 years of experience in a corporate environment, and be highly competent in Microsoft Office applications. The position demands strong attention to detail and excellent interpersonal skills.
Qualifications
- Matric Certificate and preferably a secretarial qualification.
- Candidate should have at least 5 years’ experience in corporate commercial.
- Highly competent in Microsoft Office packages.
Responsibilities
- Manage diary and email communications efficiently.
- Coordinate travel arrangements and manage appointments.
- Maintain effective administration and document management systems.
Skills
Education
Tools
Purpose of the role is to run a highly efficient office with effective administration systems/processes. A general outline of the role is provided below.
- Telephone duties: polite, professional interactions with clients, effective screening and problem resolution, co-ordination of appointments and meetings
- Ability to effectively draft appropriate correspondence, and to effectively type and work in commercial agreements
- Preparation and typing of dictated agreements and presentations
- Diary and email management
- Handling of all facsimiles, scanning and copying of documents
- Coordinating travel arrangements
- Maintaining an effective administration and document management system
- Attending to the filing of documents in soft copy as well as hard copy – including all e-mails and general correspondence
- Attending to time capturing for professionals in the team
- Assisting with inventory management and billing procedures, accounts management, itemised billing, adjustments and final accounts, and where necessary, assisting in following up with clients regarding overdue account payments
- Establishing cohesive working relationships with professionals, support staff and internal/external clients
- Assisting with certain personal administration (e.g. personal flight bookings, diary entries, dining reservations, etc.).
- Matric Certificate
- Candidate should preferably have at least 5 years’ experience in corporate commercial (preferred)
- Secretarial qualification/diploma or other related qualification (preferred)
- Ability to use initiative and be proactive in offering assistance and following up to ensure an efficiently run practice
- Highly competent in computer packages including, Microsoft Word, Outlook, Excel, PowerPoint and an accounts package (preferably Elite)
- An eagerness to stay abreast of latest developments
- Strong attention to detail and excellent typing skills
- Possess well developed interpersonal and communication skills (including good telephone etiquette)
- A team player, professional, flexible and friendly, with a willingness to work after hours when necessary
- Sound personal assistant skills and strong administration and organisational abilities
- Sense of absolute confidentiality, urgency and ability to work under pressure.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.