Admin Assistant (Legal)

Jobs2day SA; Gqeberha; On-site; ZAR 50 000 - 200 000; Part time

Job summary

A recruitment agency is seeking an Admin Assistant (Legal) for a fixed-term role. The successful candidate will support daily operations by managing communications and documentation. Responsibilities include handling calls, maintaining filing systems, and assisting with reports. Ideal applicants should have administrative experience, strong communication skills, and be proficient in Microsoft Office tools. This position is contract-based for 6 months, with possibility for extension or permanent employment.

Qualifications

• Previous experience in an administrative or office support role preferred.
• Strong communication skills and excellent telephone etiquette.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Handle incoming and outgoing calls professionally.
• Manage, organise, and maintain filing systems.
• Assist with drafting, formatting, and editing documents.

Skills

Strong verbal and written communication skills

Microsoft Office (Word, Excel, Outlook)

Organisational skills

Interpersonal skills

Problem-solving mindset

Job description

R 8,000.00 - 10,000.00 (South African Rand)

About the job Fixed Term - Admin Assistant (Legal)

About the Role

We are seeking a reliable, well‑organised Administrative Assistant to join our team (will be working with/under me).

The successful candidate will support daily office operations, ensure effective communication with suppliers, and provide essential administrative support.

Key Responsibilities

• Handle incoming and outgoing calls with professionalism and courtesy.
• Contact service providers to request and follow up on documents.
• Manage, organise, and maintain filing systems (electronic and physical).
• Assist with drafting, formatting, and editing reports, and documents.
• Perform data entry and update records accurately and timeously.
• Schedule and coordinate meetings and appointments.
• Monitor and respond to emails, directing queries to the correct departments.
• Provide general office support, including photocopying, scanning, and binding documents.
• Assist management and colleagues with ad‑hoc tasks and projects.

Requirements

• Previous experience in an administrative or office support role preferred.
• Strong verbal and written communication skills, with excellent telephone etiquette.
• Ability to interact professionally with clients, suppliers and colleagues at all levels.
• Know how to work with Microsoft Office (Word, Excel, Outlook).
• Highly organised with excellent attention to detail and accuracy.
• Ability to multitask, prioritise workloads, and work independently; this is a very fast‑pace environment.
• A proactive, positive attitude and willingness to learn.

Personal Attributes

• Professional and well‑presented.
• Reliable and trustworthy.
• Strong interpersonal skills and customer service orientation.
• Problem‑solving mindset with the ability to take initiative.

Remuneration

R7,900 to R10,000 per month

Working Hours

Monday Thursday 8am to 4:30pm.

Friday 8am to 4pm.

It will be contract basis for the next 6 months with the possibility of extending or then being employed permanently but the intention right now is for 6 months only.