Legal Administration Assistant

Lovisa Pty Ltd; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A fast-fashion retail company in Johannesburg is seeking a candidate for lease administration. The role includes documenting leases, liaising with landlords and handling queries related to leases and rents. The ideal candidate will have strong knowledge of the property industry, excellent communication skills, and the ability to work under pressure. Proficiency in Excel and Microsoft Office is expected. Great opportunity to work in a dynamic environment that values customer service and teamwork.

Qualifications

• Interest in retail and property.
• Intermediate to advanced skills in Excel and WORD.
• Experience with 'LeaseEagle' preferred but not essential.

Responsibilities

• Assist Legal/Lease Administration team with documentation of leases.
• Liaise with landlords and handle lease queries.
• Ensure accurate payment of rents.

Skills

Knowledge of the Property industry

Excellent oral and written communication skills

Excellent attention to detail

Self-motivated with ability to work independently

Ability to work under pressure

Tools

Excel

Microsoft Office products

Job description

Lovisa is fast-fashion Retail.

Lovisa is global, and its growth is infectiously energetic.

See us at careers.lovisa.com

Key Responsibilities

• Assist Legal/Lease Administration team with documentation of leases and execution.
• Assist with bank guarantee applications.
• Follow up of fitout contributions.
• Make necessary payments.
• Assist Property Administration and Finance teams with lease and rent queries to ensure rents are paid accurately and on time.
• Maintenance and update of property database and department reports and systems.
• Liaise with landlords and other departments in relation to lease queries.

Business Operations

• Knowledge of the Property industry with proven capacity to understand and interpret contracts, understand legal terminology and the obligations of both tenants and landlords.
• Self-motivated with the ability to work independently and pro-actively in a close team environment.
• Excellent time, task and project management abilities.
• Able to multi-task efficiently and effectively.
• Ability to work under pressure to meet business requirements and objectives.
• Ability to work with and protect confidential information.
• Excellent team player who treats everyone with respect.
• Ability to work outside of normal business hours where appropriate. Travel to other international territories may be required.
• Keep up to date with new/proposed legislative changes and legal matters which will affect Lovisa.
• Be committed to Lovisa’s values and 10+1 Culture Commitments.
• Establish and maintain a harmonious working relationship with landlords, landlord’s solicitors, clients, colleagues and customers alike.
• Maintain a high level of professional conduct and appearance at all times.

Customer Focus

• Driven by customer service values.
• Apply understanding of ‘it’s about the customer, always’, ensuring the customer is a primary focus.
• Focus on the customer’s needs and expectations both internal and external customer’s.
• Answer phone and return calls within appropriate timeframe.
• Continuously identify opportunities to improve work practices which will impact customers positively.

Team Focus

• Demonstrate consideration, concern and respect for fellow team members.
• Maintain a professional and effective working relationship with others.
• Enthusiastically participate and work together as a team towards the successful completion of goals.
• On-time response of all team requests including email.
• Seek ways to improve performance by contributing ideas and sharing information, expertise and resources.
• Clearly and effectively communicate engaging and involving others.
• Proactively take on opportunities to share, coach, develop and support fellow team members where necessary.
• Seek and accept advice, assistance and ideas from team members.
• Consult on decisions where appropriate.

Administration

• Ensure reports are updated and submitted accurately and in a timely manner to meet required deadlines.
• Comply with company policies and procedures at all times, and keep abreast of changes as they occur.
• Ensure holiday requirements do not impact on company needs and adhere to Lovisa company policy.

To Be Successful In This Role You Will Have

• An interest in retail and property
• Excel and WORD – intermediate to advanced level
• Windows and other Microsoft office products – intermediate to advanced level
• Excellent oral and written communication skills
• Excellent attention to detail
• Experience with ‘LeaseEagle’ preferred but not essential

We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world.