Legal Assistant jobs in Singapore

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

We are seeking a highly organised and proactive remote Legal Assistant to support our legal team with administrative, calendaring, client communication, and document management tasks. The ideal candidate will be detail-oriented, self-sufficient, and capable of following established procedures with minimal supervision.

Job Duck is hiring a virtual

V105 - Legal Assistant

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

We are seeking a highly organised and proactive remote Legal Assistant to support our legal team with administrative, calendaring, client communication, and document management tasks. The ideal candidate will be detail-oriented, self-sufficient, and capable of following established procedures with minimal supervision.

Desired degree: Bachelor's Degree in Law or Administrative Degrees with previous Law experience

Schedule:Monday to Friday, 8:00 AM – 5:00 PM US Eastern Standard Time Zone

Key ResponsibilitiesReception & Phones
Answer and triage all incoming calls professionally and efficiently.
Manage call flow and ensure timely and appropriate follow-up.
Calendaring & Scheduling
Accurately add court dates, deadlines, and meetings to the calendar.
Include travel time and preparation for hearings.
Follow court-specific scheduling protocols, including outreach to judicial assistants and e-filing timelines.
Document & Email Management
Download and save court-filed documents via e-filing links to OneDrive.
Ensure correct titling and storage in appropriate client folders.
Read and process CC’d emails to take informed action independently.

Client Follow-Up
Send reminders for document deadlines and payment responsibilities.
Review uploaded client materials (e.g., bank statements) and identify missing items.
Communicate proactively with clients regarding administrative needs.

Workflow Consistency & SOP Adherence
Apply consistent procedures across similar matters.
Refer to and follow written SOPs without needing reminders.
Execute delegated tasks with attention to detail and minimal instruction.
QualificationsPrior experience of more than 2 years in a legal or administrative support role is preferred.
Strong organisational and communication skills.
Ability to manage multiple tasks and prioritise effectively.
Familiarity with calendaring systems, OneDrive, and e-filing platforms

Languages:

English

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team.

Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.

Paid Time Off and holiday pay (where applicable).

Annual Bonuses and Referral Bonuses.

100% remote/home-based position.

Full-time, long-term career opportunities.

Professional development and training.

Dedicated team support.

Alignment with our clients' core values.

You will need to submit the following documents as part of your application:

A copy of your resume in .DOC format.

Please make sure that all documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.

To successfully complete your application, follow these steps:

As this is an English-speaking role, kindly make sure that all your documents and application forms are filled out in English before submitting them. Thank you!

1. Start by filling in your contact details and click "Next."

2. Provide your educational and work history, then click "Next."

3. Submit the following documents:

Your resume in .DOC format. The resume must be in English.

4. Agree to our terms of service and click "Next."

5. Review your application, and when you're ready, hit "Submit."

Please make sure that all your documents are in English, that they do not contain your contact information (ie. email, phone number, physical location, or social media links), or any discussion of your compensation requirements.

Please send in only one application for the job you're most interested in. If you're a good fit for other roles, our Recruitment Team will contact you directly. Thank you!