Legal Operations Assistant

HireHawk; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic law practice is seeking an Operations Assistant to support daily operations in a fast-paced legal environment. This role involves coordinating client transitions, maintaining accurate records, and collaborating with various stakeholders. Ideal candidates are detail-oriented individuals with experience in operations, especially in a legal setting. Proficiency in Microsoft Office, particularly Excel, is crucial. Candidates will benefit from a robust perks marketplace and flexible earnings access.

Benefits

Access to a $200k+ perk marketplace

Access to up to 50% of approved earnings before payday

On-time, in-currency pay

Qualifications

• Experience supporting an Operations team in a legal services setting.
• Exceptional Excel skills for data management and analysis.
• Experience in a U.S. business environment.

Responsibilities

• Coordinate client transition processes, ensuring accurate file transfers.
• Draft and distribute notification letters to relevant parties.
• Maintain records and update internal databases accurately.

Skills

Operational support experience

Microsoft Office proficiency

Data management skills

Analytical skills

Confidentiality commitment

Communication skills

Education

Some college coursework

Tools

Microsoft Excel

Word processing tools

Job description

Job Type: Full-time, long-term contractor
Workplace: Remote
Schedule: Full-time, aligned with U.S. business hours (Eastern Time Zone)
Compensation: $600 - $900 USD

Overview

Join our dynamic law practice as an Operations Assistant, where you will play a vital role in supporting daily business operations and client transitions. This entry‑level position offers the opportunity to work in a fast‑paced legal environment while developing essential operational skills. You’ll collaborate closely with our Operations Department to ensure smooth client file transfers and maintain accurate records. The role involves coordinating with various stakeholders, including clients, medical providers, and insurance companies. Perfect for detail‑oriented professionals looking to build their career in legal operations.

Responsibilities

• Coordinate comprehensive client transition processes, ensuring accurate file transfers while maintaining strict confidentiality of sensitive information
• Draft and distribute notification letters to medical providers, insurance companies, and relevant parties regarding changes in client representation status
• Maintain detailed records and update internal databases to accurately reflect client status changes and operational transitions
• Support operational efficiency by scheduling team meetings, distributing meeting minutes, and updating internal procedure documents
• Collaborate with management to identify and resolve operational issues while ensuring seamless daily business operations

Qualifications

• Hands‑on experience supporting an Operations team within a legal services environment.
• Advanced proficiency in Microsoft Office, with exceptional Excel skills for data management and analysis.
• Professional work experience in a U.S. business environment.
• Strong analytical skills with the ability to process and interpret high‑volume datasets.
• Proven ability to manage spreadsheets and perform complex data manipulation in Microsoft Excel.
• Working knowledge of internet‑based software, spreadsheet applications, and word processing tools.
• Some college coursework completed, demonstrating foundational academic and professional preparation.
• Strong commitment to maintaining confidentiality of sensitive client information and internal work product.
• Excellent communication skills, including drafting correspondence and coordinating cross‑department transitions.
• Ability to accurately update and maintain complex internal databases and documentation systems.

Benefits

• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On‑time, in‑currency pay