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Senior Administrative Coordinator - Purchasing
Job summary
A leading trading company based in Pretoria is looking for a detail-oriented individual to oversee procurement and contract management. The ideal candidate will possess strong analytical skills and a relevant degree, with 3-7 years' experience in agricultural trading or related fields. Key responsibilities include managing contracts, stock control, and supplier payments. Proficiency in Excel and strong organizational abilities are essential for success in this role.
Qualifications
- Afrikaans first-language or fully business fluent.
- 3–7 years' experience in agricultural trading or SAFEX-linked environments.
- Minimum 3 years of experience in a financial or administrative role.
Responsibilities
- Draft and manage physical purchase contracts.
- Ensure stock on the system matches with Cooperatives' systems.
- Prepare and manage invoices for supplier payments.
- Verify purchase-side transactions for accuracy.
Skills
Education
Seeking a highly organised and detail-oriented individual with strong analytical, planning, and communication skills
The ideal candidate will have strong experience of procurement and contract management processes
Contract Management:
- Drafting of physical purchase contracts
- Collecting outstanding contracts
Stock Control & Monitoring:
- Ensure that stock on the company’s system matches the stock on Cooperatives’ systems
- Manage instruction requests, stock movements, transfers and reconciliations
Preparation & handling of invoices:
- Preparation and manage invoices for payments to suppliers/producers for purchased stock
Transaction Control:
- Daily verification that all purchase-side transactions are accurately captured in the system
- Ensure transactions align with SAFEX trades (South African Futures Exchange)
- Relevant Degree or Diploma in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field
- Afrikaans first-language or fully business fluent
- 3–7 years’ experience in:
- Agricultural trading
- Grain / commodities admin
- Co-operatives
- SAFEX-linked environments
- Strong Excel + transaction accuracy
- Comfortable working with contracts, stock reconciliations, and supplier payments
- Detail-obsessed and process-driven
- Minium 3 years of experience in a financial or administrative role
- Advanced Excel skills
- Strong understanding of procurement and contract management processes
- Attention to detail and accuracy in document handling and follow-ups
- Good knowledge of inventory/stock control systems and reconciliation practices
- Ability to manage stock movement processes and related administration efficiently
- Solid financial and invoice processing skills
- Familiarity withtransactional systems and daily data entry procedures
- Understanding of trading platforms such as SAFEX (South African Futures Exchange)
- Proactive in identifying and resolving discrepancies
- Strong financial acumen
- Analytical skills
- Excellent customer service skills
- Strong organisational and time management skills
- Ability to work independently and within a team
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.