Senior Administrative Coordinator - Purchasing

OttoBauthentic; Pretoria; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading trading company based in Pretoria is looking for a detail-oriented individual to oversee procurement and contract management. The ideal candidate will possess strong analytical skills and a relevant degree, with 3-7 years' experience in agricultural trading or related fields. Key responsibilities include managing contracts, stock control, and supplier payments. Proficiency in Excel and strong organizational abilities are essential for success in this role.

Qualifications

• Afrikaans first-language or fully business fluent.
• 3–7 years' experience in agricultural trading or SAFEX-linked environments.
• Minimum 3 years of experience in a financial or administrative role.

Responsibilities

• Draft and manage physical purchase contracts.
• Ensure stock on the system matches with Cooperatives' systems.
• Prepare and manage invoices for supplier payments.
• Verify purchase-side transactions for accuracy.

Skills

Analytical skills

Strong Excel

Attention to detail

Organisational skills

Customer service

Education

Relevant Degree or Diploma in Logistics, Supply Chain Management, Business Administration, or Accounting

Job description

JOB OVERVIEW / ROLE PURPOSE

Seeking a highly organised and detail-oriented individual with strong analytical, planning, and communication skills

The ideal candidate will have strong experience of procurement and contract management processes

Key Responsibilities

Contract Management:

• Drafting of physical purchase contracts
• Collecting outstanding contracts

Stock Control & Monitoring:

• Ensure that stock on the company’s system matches the stock on Cooperatives’ systems
• Manage instruction requests, stock movements, transfers and reconciliations

Preparation & handling of invoices:

• Preparation and manage invoices for payments to suppliers/producers for purchased stock

Transaction Control:

• Daily verification that all purchase-side transactions are accurately captured in the system
• Ensure transactions align with SAFEX trades (South African Futures Exchange)

MINIMUM REQUIREMENTS

Qualifications:

• Relevant Degree or Diploma in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field

Key Requirements

• Afrikaans first-language or fully business fluent
• 3–7 years’ experience in:
  • Agricultural trading
  • Grain / commodities admin
  • Co-operatives
  • SAFEX-linked environments
• Strong Excel + transaction accuracy
• Comfortable working with contracts, stock reconciliations, and supplier payments
• Detail-obsessed and process-driven

Experience & Skills

• Minium 3 years of experience in a financial or administrative role
• Advanced Excel skills
• Strong understanding of procurement and contract management processes
• Attention to detail and accuracy in document handling and follow-ups
• Good knowledge of inventory/stock control systems and reconciliation practices
• Ability to manage stock movement processes and related administration efficiently
• Solid financial and invoice processing skills
• Familiarity withtransactional systems and daily data entry procedures
• Understanding of trading platforms such as SAFEX (South African Futures Exchange)
• Proactive in identifying and resolving discrepancies
• Strong financial acumen
• Analytical skills
• Excellent customer service skills
• Strong organisational and time management skills
• Ability to work independently and within a team