Receptionist & Sales and Administration Assistant

Elchemie; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading water treatment company in Johannesburg is seeking a Receptionist/Sales and Administration Assistant to ensure smooth office operations. Responsibilities include front-desk management, sales support, and administrative tasks. Candidates should possess strong communication skills, proficiency in Microsoft Office, and a minimum of 2-3 years of relevant experience. A valid driver's license is required. Competitive salary of R18,000 – R25,000 p/m based on experience. Position is permanent and on-site.

Benefits

Generous salary

Travel reimbursement

Qualifications

• Minimum of 2–3 years' experience in a receptionist or administrative role.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Valid driver's license and own vehicle.

Responsibilities

• Manage the switchboard and greet visitors.
• Assist with internal sales administration and procurement.
• Support HR processes, including onboarding.
• Track client invoices and support payment collections.

Skills

Strong communication skills

Proficient in Microsoft Office

Organizational skills

Interpersonal skills

Attention to detail

Education

Matric (Grade 12) or equivalent

Office Administration qualification

Tools

CRM systems

ERP systems

Job description

Receptionist. Sales and Administration Assistant – Elchemie, Johannesburg, South Africa

About the Role

The Receptionist / Sales Administration Assistant will provide comprehensive front‑desk, administrative and sales support to ensure smooth day‑to‑day office operations. This role creates a professional and welcoming first impression for visitors, manages internal and external communications, and supports sales, supplier coordination, client administration and selected HR functions.

What you’ll be doing

• Reception and Office Administration
  • Manage the switchboard by answering and directing incoming calls professionally.
  • Welcome visitors and guests, ensuring a positive and professional first impression.
  • Maintain a neat, organized, and professional reception area.
  • Book and coordinate boardrooms for meetings and training sessions.
  • Perform general administrative duties such as typing, scanning, printing, binding, laminating, photocopying, and document preparation.
  • Maintain accurate filing systems (physical and electronic).
  • Update and manage the stationery register, including monitoring stock levels and submitting requests.
  • Arrange couriers for documents and parcels, track and deliveries.
  • Log and follow up on Eskom‑related calls and queries.
  • Assist with credit application documentation and processing.
  • Support staff with ad‑hoc administrative tasks as required.
  • Maintain confidentiality and handle all information professionally.
• Sales and Commercial Administration Support
  • Assist with internal sales administration, including preparing and submitting quotations for spares, projects and O&M contracts.
  • Support procurement activities by coordinating the purchasing and distribution of spares and consumables.
  • Maintain and update order records in the CRM system to ensure accurate tracking and reporting.
• Supplier Management Support
  • Assist in identifying and sourcing new suppliers to reduce dependency and mitigate risk.
  • Support the maintenance of supplier relationships to improve pricing, lead times and payment terms.
  • Provide administrative support for supplier records and performance tracking.
• Client Account and Finance Support
  • Assist with tracking client invoices, including O&M‑related billing.
  • Support payment follow‑ups and collections to assist with healthy cash flow.
  • Update and monitor invoice records within the ERP system.
• Human Resources Support
  • Assist with onboarding processes, including inductions and documentation.
  • Provide administrative support with payroll‑related tasks for the company’s operators (O&M).
  • Maintain and update HR files, including medicals, training records and employee documentation.
  • Support the drafting, updating and implementation of HR policies and procedures.

What you’ll need

• Matric (Grade 12) or equivalent; additional qualifications in Office Administration, Business Administration, Sales or related fields are advantageous.
• Minimum of 2–3 years’ experience in a receptionist, administrative, sales support or similar role.
• Strong communication skills, both verbal and written.
• Professional, friendly demeanor with excellent interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Exposure to CRM and/or ERP systems is advantageous.
• Strong organisational skills with the ability to multitask and prioritize effectively.
• High attention to detail and accuracy.
• Ability to work collaboratively across departments in a fast‑paced environment.
• Reliability, punctuality and a high level of integrity.
• Valid driver’s license and own vehicle.
• Valid South African ID (SA Citizen).

What is in it for you?

• Generous, market‑related salary: R18 000 – R25 000 p/m (dependent on skills, experience and interview performance).
• Work with one of the leading teams in the water‑treatment industry.

A Few Things to Know

• This position requires candidates to have their own vehicle. Official travel will be reimbursed.
• Position available immediately.
• Permanent, on‑site position with offices in Fourways, Gauteng.

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