Office Administration jobs in United States

We are seeking a proactive and detail-oriented Administrative Specialist to support daily office operations and ensure smooth and efficient workplace functions. This dynamic role encompasses a range of responsibilities, including office management, travel coordination, data reporting, and cross-team administrative support. As a central point of contact within the organization, you will play a key role in maintaining operational efficiency, supporting company events, and contributing to a positive and organized work environment. If you're a resourceful multitasker who thrives in a fast-paced setting, we’d love to hear from you.

1.Visitor Reception & Meeting Coordination

• Greet and assist visitors professionally.
• Prepare meeting rooms and coordinate logistics for office meetings.

2.General Office Administration

• Oversee office and equipment maintenance.
• Manage incoming/outgoing mail and courier deliveries.
• Order and manage office supplies and inventory.
• Coordinate procurement of employee equipment.

3.Expense and Travel Documentation

• Prepare payment requests and applications.
• Maintain accurate travel records.

4.Travel Arrangements

• Organize domestic and international travel, including flight/hotel bookings, visa application.
• Handle visa applications and transport arrangements.

5.Data Management and Analysis

• Regularly update and analyze travel logs, credit card logs, and petty cash records.

6.Event and Activity Support

• Plan and support company or team events and activities.

7.Ad Hoc Assignments

• Perform temporary tasks as assigned by supervisors or management.