Administrative Executive

Singapore Cruise Centre Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading cruise service provider in Singapore is seeking an organized individual for the role of Administrative Support for the CEO. The successful candidate will manage the CEO’s calendar, organize meetings and events, coordinate travel itineraries, and assist with HR and office administrative tasks. The position requires a Diploma in Business Administration, proficiency in Microsoft Office, and strong interpersonal skills. This role offers a dynamic work environment requiring multitasking and adaptability.

Qualifications

• Minimum Diploma in Business Administration or equivalent.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills.
• Strong organisational and multitasking abilities with attention to detail.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO.
• Manage and maintain the CEO's calendar and schedule appointments.
• Plan and coordinate key meetings and events.
• Organise domestic and international travel itineraries for the CEO.
• Assist in office administration and HR activities.

Skills

Organisational skills

Communication skills

Multitasking abilities

Proactive attitude

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Office Suite

Job description

Singapore Cruise Centre is seeking a organised and proactive individual to provide administrative & office support and secretarial support to the CEO. The role includes managing calendars, travel, expenses, and coordinating management, board, and external meetings. The candidate will also support office administration, and HR-related activities to ensure smooth daily operations.

Administrative Support for CEO

• Provide comprehensive secretarial and administrative support to the CEO, ensuring smooth and efficient office operations.
• Manage and maintain the CEO's calendar, scheduling appointments, meetings, and conference calls, prioritising and resolving conflicts as needed.
• Prepare and submit expense claims, ensuring accuracy and timely reimbursement.

Meetings and Events Coordination

• Plan, organise, and coordinate key meetings (such as Board meeting, Bi-Weekly Management meetings, Quarterly Board meetings, external meetings etc.), including agenda preparation, venue booking, logistical arrangements, and food and beverage preparations.
• Prepare meeting materials, including reports, presentations, and minutes, ensuring timely distribution and coordinate follow‑up on action items.
• Assist in the preparation of board reports and presentations, collaborating with various departments to gather necessary information.

Travel Management and Coordination

• Plan, organise, and coordinate domestic and international travel itineraries for the CEO (and relevant parties), including flight and hotel bookings, visa processing, and preparation of travel documents.
• Manage travel‑related expenses, ensuring compliance with company policies and timely reimbursement.

HR and Office Admin Support

• Assist in general office administrative tasks, including pantry and office supplies, facilities, and vendor management.
• Collaborate with relevant stakeholders to ensure a smooth and efficient office environment.
• Provide administrative and logistical support to the HR department, including but not limited to administrative and logistical assistance for HR engagement events.
• Provide general administrative support to other office departments as and when required.

Requirements

• Minimum Diploma in Business Administration or equivalent.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills, with the ability to interact effectively with all levels of the organisation.
• Strong organisational and multitasking abilities with attention to detail.
• Proactive and able to work independently, prioritising tasks, and meet deadlines in a fast‑paced environment.
• Strong team player with a proactive and positive attitude.
• Discretion and confidentiality in handling sensitive information.
• Adaptability and flexibility to accommodate changing priorities and urgencies.